Office Facilities Lead

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Location
Cork, Co. Cork, Ireland

Capabilities
Enterprise Functions

Office Setup
Office/Onsite

Job ID
#42657
Industry
Enterprise Functions

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

We are seeking a dedicated and proactive Office Facilities Lead to ensure the smooth operation of our recently opened Cork office. This role involves managing office supplies, equipment, and services, overseeing the office budget, and maintaining the overall functionality of the workspace. You will be the go-to person for all facility-related issues, working closely with local leadership and various teams to support daily operations.

About the Opportunity

• Ensure the office is equipped with necessary supplies and services.
• Collaborate with local office leadership on office-related issues.
• Manage the office overhead budget and monitor financial reports.
• Process invoices and charges related to facility management.
• Communicate with office staff regarding facility-related issues.
• Serve as the onsite contact for building management and local vendors.
• Manage reception, mail, courier services, and offsite archive storage.
• Review and understand the local office lease and ensure compliance.
• Support the management of any sublease of office space.
• Assist in new starter induction related to Health, Safety, and Environmental requirements.
• Provide support for Human Resources and IT as needed.
• Ensure the security of the physical office space and support the Business Continuity Plan.
• Support office sustainability tasks and reporting.
• Manage local offsite archiving and destruction.
• Coordinate physical changes within the office, including furniture moves and installations.
• Maintain all Facilities data in alignment with global requirements.
• Supervise facility staff and participate in hiring and training processes.
• Manage building and grounds responsibilities where applicable.
• Support cross-functional teams or projects as needed.

The UK&I Facilities & Real Estate team role is office based and can support full time hours (40 hours/week) Monday until Friday. Physical activity is a daily part of this role, you will need to be able to lift (aligning with Irish HSA guidance) bend, stoop, walk, climb stairs, and sometimes sit at reception for long periods. Work-life balance and flexibility is a key focus area for Jacobs. We’re happy to discuss flexible working hours and patterns to suit you and our business.

Here's what you'll need

The selection process is focused upon attributes and relevant practical experience, as opposed to prescribed levels of academic or professional qualification. Key attributes for the role include, but are not limited to:

• Good communication and interpersonal skills with stakeholders at all levels of the business.
• Previous experience in facilities management or a related field.
• Strong work ethic and proactivity, self-motivation and initiative.
• Ability to positively deal with unexpected change.
• Work regime flexibility and accepting there are periods of increased working requirements.
• Patience, positivity, and resilience.
• Enjoys team camaraderie whilst is also being able to work independently.

#LI-NC1

Joining Jacobs not only connects you locally but globally. Our values stand on a foundation of safety, integrity, inclusion and belonging. We put people at the heart of our business, and we truly believe that by supporting one another through our culture of caring, we all succeed. We value positive mental health and a sense of belonging for all employees.

With safety and flexibility always top of mind, we’ve gone beyond traditional ways of working so you have the support, means and space to maximize your potential. You’ll uncover flexible working arrangements, benefits, and opportunities, from well-being benefits to our global giving and volunteering program, to exploring new and inventive ways to help our clients make the world a better place. No matter what drives you, you’ll discover how you can cultivate, nurture, and achieve your goals – all at a single global company. Find out more about life at Jacobs .

We aim to embed inclusion and belonging in everything we do. We know that if we are inclusive, we’re more connected and creative. We accept people for who they are, and we champion the richness of different perspectives, lived experiences and backgrounds in the workplace, as a source of learning and innovation. We are committed to building vibrant communities within Jacobs, including through our Jacobs Employee Networks, Communities of Practice and our Find Your Community initiatives, allowing every employee to find connection, purpose, and belonging. Find out more about our Jacobs Employee Networks here .

Jacobs partners with VERCIDA to help us attract and retain talent from a wide range of backgrounds. For greater online accessibility please visit https://www.vercida.com/uk/employers/jacobs to view and access our roles.

As a disability confident employer, we will interview disabled candidates who best meet the criteria. We welcome applications from candidates who are seeking flexible working and from those who may not meet all the listed requirements for a role.

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support .