Office Intern

Insights is a Learning and Development company which aims to change the world through the power of self-awareness.

Our core purpose is to create a world where people truly understand themselves and others and are inspired to make a positive difference in everything they do. Like any brilliant team we’re made up of different people. A career at Insights is about welcoming people for who they are, and supporting their journey towards whoever they want to become.

Across the globe our products help people see themselves and others in a new light, to spark stronger connections in our workspaces and beyond. It all starts within. We're always making sense of ourselves - evolving as we move through life. Discovering our own minds means we're committed to constantly expanding them. And we want to shout about it. We love what we do, and we have fun doing it. That's what makes the magic of Insights. We work in a space where everybody belongs, where you can be unapologetically you.

About the Role

As an Office Support Intern at Insights, you will play a crucial role in enhancing our Client Services and Fulfilment teams across Spain and Italy. This internship offers a unique opportunity to gain practical experience in a vibrant office setting, working alongside experienced professionals who are committed to your growth. You will have the chance to contribute to impactful projects and develop essential skills in administrative support and event coordination.

Key Responsibilities

• Workshop Support: Assist our Learning Event Coordinators in setting up engaging client workshops, including meeting room arrangements.
• Documentation Management: Prepare and issue registration links, pre-work documents, and legal paperwork for participants.
• Order Processing: Coordinate orders for materials essential for events in Spain and Italy, ensuring timely delivery.
• Stock Management: Monitor and manage inventory of office supplies, placing orders as necessary.
• Travel Coordination: Help arrange travel reservations for our team members.
• Event Assistance: Support office events by preparing rooms, ordering catering, and welcoming participants.
• IT Maintenance: Keep track of updates for office IT devices.
• Legal Documentation: Prepare legal documents for Spanish training funding.
• Additional Support: Provide assistance with any other administrative tasks as required.

What We’re Looking For

• University Enrolment: Must be currently enrolled in a university and eligible for an internship through your institution’s government scheme.
• Language Skills: Fluent in Spanish and English, both written and verbal.
• Organisational Skills: Highly organised with excellent attention to detail and the ability to manage multiple tasks.
• Positive Attitude: Energetic and enthusiastic, ready to contribute to our collaborative team.
• Communication: Strong interpersonal skills, with a proficiant approach to interactions.
• Deadline-Oriented: Ability to work to deadlines and remain calm under pressure.

Essential Requirements:

• Must be currently enrolled in a university and eligible for an internship through your institution’s scheme.
• Fluent in English and Spanish, verbal and written.
• Must not have exhausted eligibility for internships.

Desirable Qualifications and Criteria:

• A degree (or currently studying towards) in Business, Business Administration, Marketing or a complementary degree or course.
• Proficiency in verbal and written Italian communication skills.

What We Offer

• A welcoming and supportive work environment where your ideas are valued and nurtured.
• Hands-on experience that will enhance your CV and skill set in a real-world setting.
• Opportunities for personal and professional development, including mentorship from experienced team members.
• Paid work, approx. 20-hours per work week, flexible to fit your university schedule.

If you are a university student looking to make a meaningful impact and grow in a supportive environment, we encourage you to apply! If you have any questions about the role or the application process, please don’t hesitate to reach out. We look forward to finding someone who is eager to contribute to our goal of creating impactful learning experiences and unlocking potential!

Our Commitment to Diversity and Inclusion

Everyone is welcome at Insights. We’re dedicated to creating a space where you belong — that means accepting you for who you are now and supporting you on your journey towards whoever you want to become.

Our colourful solutions help people see themselves and others in a new light and we love encouraging our diverse global community to experience the transformational power of Insights Discovery. Through listening and learning, we will continue to foster the connections that matter to build a more inclusive culture.

It is in our nature to nurture. We have developed an organisation which puts care for our people, inclusion, belonging and wellbeing at the heart of our approach. We’re strengthened by a community where we work together to co-create a culture that celebrates difference and welcomes everybody.

We love learning. We want to be better tomorrow than we are today and we’re up for the journey. Unapologetically human, undoubtedly individual. Colourful to our core.

Read more about inclusivity at Insights via the vacancy page on our website: https://www.insights.com/inclusively-insights/