Office Manager / Bookkeeper (Part-Time Hybrid)

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Office Manager / Bookkeeper (Part-Time Hybrid)

PK Landscape Associates | Bridgeport, CT

$35.00 per Hour | 18–25 Hours per Week

PK Landscape Associates is a growing, family-owned landscaping and property maintenance company serving commercial and residential clients throughout Fairfield County. We are seeking a highly organized, detail-oriented Office Manager / Bookkeeper to oversee daily administrative operations and help support our continued growth.

This is an excellent opportunity for someone who enjoys taking ownership, creating organized systems, and playing a key role in a small business. As a valued member of our team, you'll work closely with ownership to help manage daily operations, improve processes, and support the continued growth of the company. We're looking for a dependable, proactive professional who wants to build a long-term career with us and grow alongside the business. This position offers a flexible hybrid work environment, with the option to work the majority of hours remotely following training and onboarding.

Schedule & Location

• Expected hours: 18–25 hours per week
• Required availability:
• Monday: 8:00 AM – 12:00 PM
• Friday: 8:00 AM – 12:00 PM
• One additional weekday, mutually agreed upon with management, from 8:00 AM – 12:00 PM
• Additional flexible hours throughout the week as needed, typically towards end of day
• Hours may vary slightly depending on seasonal business demands
• Hybrid position based in Bridgeport, CT
• Our office is available for your use during any scheduled work hours, and team members are welcome to work from the office as often as they prefer
• Candidates must be available to work in our Bridgeport office one morning per week
• Remaining hours may be completed remotely following training and onboarding

Compensation & Benefits

• $35.00 per hour
• 8 hours paid sick time
• Flexible hybrid work environment
• Opportunity for growth and increased responsibility as the company expands

Responsibilities

• Coordinate and schedule jobs for field crews
• Prepare and send customer quotes and proposals
• Manage customer communications and answer customer inquiries
• Process weekly payroll and maintain employee records
• Assist with accounts payable and accounts receivable
• Prepare and send invoices
• Record customer payments and maintain accurate financial records
• Support bookkeeping functions and financial reporting using QuickBooks
• Organize and maintain office files, receipts, contracts, and company documentation
• Track and manage recurring administrative deadlines, including vendor payments, registrations, and reporting requirements
• Assist with seasonal scheduling and administrative support for landscaping, snow removal, and firewood operations
• Maintain and improve office systems, workflows, and administrative processes
• Support ownership with day-to-day operational and administrative needs

Qualifications

• Previous office management, bookkeeping, administrative, or operations experience preferred
• Proficiency in Google Sheets and Google Workspace
• Experience with QuickBooks required
• Experience with Jobber is preferred, but not required
• Bookkeeping experience strongly preferred
• Experience in landscaping, construction, property management, home services, or other field-service industries is highly preferred
• Strong organizational and time-management skills
• Exceptional attention to detail and accuracy
• Ability to work independently and manage competing priorities
• Strong communication and customer service skills
• Self-starter with a positive attitude and strong work ethic
• Comfortable working in a fast-paced small business environment
• Ability to handle confidential employee and financial information professionally

Pay: $35.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Bridgeport, CT 06604