Office Manager (Operations And Finance)

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Strategic Operations & Finance

Reports To: Director / Executive Team

Department: Operations / Administration

Job Type: Full-Time

Role Overview:

The Office Manager (Strategic Operations & Finance) is a senior operational role responsible for managing and evolving the business’s core administrative and financial support functions. This role combines strategic foresight with day-to-day accountability for office management, financial administration, compliance, and people coordination.

By consolidating the previous Accounts Administrator responsibilities into a more senior, agile role, this position ensures both continuity in essential finance and office functions and alignment with broader company strategy and leadership.

Key Responsibilities

Strategic Operations Leadership

• Partner with senior leadership to improve internal processes and support business growth.
• Develop and manage cross-functional operational plans, improving systems, workflows, and vendor relationships.
• Act as liaison between leadership, staff, suppliers, and external partners to ensure seamless operations.
• Prepare reports, dashboards, or recommendations for senior leaders on areas such as resourcing, expenditure, and efficiency.

Office & Facilities Management

• Oversee the smooth running of the office environment, including supplies, systems, security, and space planning.
• Negotiate and manage contracts with office suppliers, landlords, and service providers.
• Ensure health & safety and other compliance requirements are consistently met.

Financial Administration (Former Accounts Admin Duties)

• Perform day-to-day bookkeeping and financial tasks, including:

· Raising and sending invoices

· Processing supplier invoices and managing payments

· Maintaining the purchase and sales ledger

· Performing bank reconciliations

· Chasing overdue payments (credit control)

• Liaise with the external accountant or payroll provider to support monthly payroll, VAT submissions, and year-end accounts.
• Maintain accurate and up-to-date financial records for internal tracking and external audit purposes.
• Monitor and manage the office budget and provide financial insights to support cost control.

People Operations & Administrative Support

• Support staff onboarding, offboarding, and general HR administration (e.g., leave tracking, benefits coordination).
• Coordinate company events, internal communications, and well-being initiatives.
• Act as a first point of contact for staff questions relating to systems, procedures, or internal tools.
• Assist with tendering, estimating and business development.

Person Specification

Essential Skills & Experience

• 5+ years’ experience in office management or senior administrative roles.
• Solid experience in financial administration, bookkeeping, and budget management.
• Excellent interpersonal skills with the ability to work with people across all levels.
• Strong working knowledge of office productivity tools (e.g., Xero or other accounting software, Microsoft 365 or Google Workspace).

Desirable

• Prior experience combining finance and office management responsibilities.
• Working knowledge of payroll, VAT returns, and liaising with external accountants.
• Exposure to compliance, GDPR, or basic HR policy frameworks.

Key Competencies

• Leadership & Ownership: Takes charge of responsibilities with minimal supervision.
• Analytical Thinking: Able to spot inefficiencies, review financial data, and suggest improvements.
• Communication: Can explain processes clearly and build relationships across stakeholders.
• Detail Orientation: Manages complex administrative and finance tasks with accuracy.
• Proactive Mindset: Seeks out ways to add value and improve systems.

Job Type: Full-time

Pay: €35,000.00-€45,000.00 per year

Benefits:

• Company events
• Company pension
• On-site parking

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Gorey, CO. Wexford: reliably commute or plan to relocate before starting work (required)

Experience:

• In a similar role.: 5 years (required)

Language:

• English (required)

Work authorisation:

• Ireland (required)

Work Location: In person

Application deadline: 18/07/2025