Office Managerin (M/W/D)

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Office & Finance Administrator

Who are we

BESPIN is building a persistent eye in the stratosphere — a platform that stays overhead for months, bridging the gap between a satellite that passes over once every 90 minutes and a drone that lands after a few hours. We're based in Munich, plugged into Europe's deepest aerospace ecosystems. The team is small on purpose — every person builds.

What we are looking for

Someone who brings financial rigour and operational calm to a fast-moving deep-tech environment. You will own the finance function end-to-end and keep the office running so engineers can focus on building. Prior experience in a startup or fast-paced environment is a strong plus — priorities shift quickly here and we need someone who adapts without losing the details.

Finance & Accounting

· Bookkeeping, AP/AR, invoice processing, and payment runs

· Bank reconciliations, cash flow tracking, and monthly financial reports

· Expense management and employee reimbursements

· Budget tracking and variance analysis

· VAT returns, tax filings, and liaison with external accountants

· Payroll coordination including bAV, Sachbezug, and Deutschland ticket

· Grant spend tracking and support for audits and year-end close

Office Administration

· Vendor management, office procurement, and facilities coordination

· HR admin: onboarding/offboarding, personnel records, employment queries

· Travel booking, calendar management, and leadership support

· Document management and liaison with legal, insurance, and government bodies

Tools & Automation

· Proficiency in Microsoft Power Apps to build lightweight internal tools and dashboards

· Experience with Microsoft Power Automate to streamline workflows — approvals, notifications, data syncs

· Comfortable with the broader Microsoft 365 ecosystem (Excel, SharePoint, Teams)

· Familiarity with DATEV for German bookkeeping, tax, and payroll compliance

· Confident steering and rolling out business apps — HR, expense, document management, and e-signature tools — as the company's needs evolve

What we are not looking for

· A pure bookkeeper with no appetite for broader operational ownership

· Someone uncomfortable working independently without a large support team

· Someone who needs a slow, predictable environment — things move fast and change often

What we offer

· Competitive compensation

· Deutschlandticket, company pension (bAV), and monthly tax-free benefits (Sachbezug)

· An international, open-minded team that knows what they are doing

· Based in Munich

Job Type: Full-time

Pay: From 40.000,00€ per year

Ability to commute/relocate:

• 82131 Gauting: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• office administrator : 3 years (Preferred)

Language:

• German (Preferred)

Work Location: In person