Office Manager/Receptionist

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Job Title: Office Manager/Receptionist Dublin

Holmes O’Malley Sexton LLP is a leading national Irish law firm, with offices in Dublin, Cork and Limerick, dedicated to providing a range of commercial and personal legal services. Our brand is one of quality, knowledge, experience and value delivered through a timely, friendly and cost-effective service.

Holmes O’Malley Sexton LLP are passionate about attracting and retaining talented individuals who wish to develop their own careers through being part of their team.

In support of their continued growth an exciting opportunity has arisen for an Office Manager/Receptionist in our Dublin office.

Duties & Responsibilities:

Office Management & Administration:

· Greeting clients at front desk

· Answering calls and directing queries to the correct individuals

· Managing meeting rooms and ensuring IT are notified

· Manage and procure general office stationery supplies as required

· Liaise with Financial Controller with regard to the purchase of non-regular equipment/supplies.

· Ensure supplies of water, fruit, milk, tea & other such consumables are ordered as needed. Also sandwiches/pastries for meetings.

· Ensure office procedures are notified to staff and adhered to e.g. Opening/Closing, Alarm Activation/De-Activation, Fob & Key Allocation, Post & DX Process, Meeting Room Bookings, Visitor Signing in/out, General Security etc.

· Be accountable for and ensure the proper management of petty cash, general banking requirements, taxi and courier accounts.

· Manage administration of Post/Franking Machine.

· Manage Deeds Register/Safe.

· Ensure Health & Safety procedures are in place and implemented including the provision of first aid supplies, trained first-aiders, the maintenance of an accident record book and the conduct of regular fire safety drills.

· Co-Ordinate, with IT Department, all computer/phone equipment requirements, and operational needs.

· Assist with the on-boarding process for new hires.

· Log and report on all repair calls re: printer/photocopier.

· Manage up-to-date database of employee contact details in conjunction with HR.

· Assist with planning and implementing external/internal executive level events as well as staff parties and other significant celebrations.

· Address employees’ queries regarding office management issues. Keep Managing Partner informed of relevant issues that should reasonably be brought to his attention.

· Ensure that the office is at all times professionally presented for clients.

· Ensure AV facilities are operational.

· Perform other such related duties that may be required.

Serve as first point of contact in regard to and be responsible for duties including:-

Building, Maintenance & Security

· Maintain listing and contact numbers of all service providers i.e. Landlord, Security/Fire, Car Parking, Office Cleaning, Heating, Water Cooler, Window Cleaners, Shredding etc . Assess and manage services provided and address routine issues as needed. In Conjunction with Financial Controller review/manage contract renewals.

· Ensure office maintenance needs are identified/ logged and addressed.

· Ensure office layout is organised to cater for staff numbers/needs.

This position offers an attractive remuneration package and exceptional career prospects. Benefits include:

• Competitive salary - dependent on experience
• Additional annual leave days
• Sick pay entitlements
• Pension
• Life cover and PHI income protection cover
• Death in Service cover
• Paid professional subscriptions
• Travel Saver Incentive Scheme
• Bike to Work Scheme
• Employee Wellness Programme
• Fresh fruit daily
• Organised sports and social activities
• Employee Assistance Programme for you and your family members
• Free eyesight testing
• Free annual flu vaccine
• Dry cleaning collection and delivery service

Job Types: Full-time, Permanent

Work Location: In person