Office & Purchasing Manager

Tailor Your Resume for this Job

Conecto Ltd supplies fasteners and fixings to the construction and engineering industries. We are a busy, growing business, and we are looking for an experienced manager to take charge of our purchasing and keep the office, sales team and stores running smoothly day to day.

The Role

This is a hands-on role with two main parts:

• Purchasing: you will manage the buying of stock from suppliers in Europe and the Far East. That means sourcing suppliers, comparing quotes, negotiating on price and quality, placing orders and making sure stock arrives on time.

• Office and team management: you will oversee the day-to-day running of the office and stores. You will manage our sales team and work closely with our Store Manager, making sure everyone is meeting their responsibilities and that customers get a reliable service.

You will also have the chance to improve how we work, putting in place effective office and purchasing processes that support our customers and our continued growth.

Key Responsibilities

Purchasing and Stock

• Manage the monthly purchasing of stock from suppliers in Europe and the Far East.

• Source suitable suppliers, obtain and compare quotations, and recommend purchases based on cost, quality, suitability and delivery times.

• Negotiate prices and terms with suppliers to get the best value for the business.

• Prepare and track purchase orders in line with company purchasing procedures.

• Monitor deliveries and resolve any shortages, delays or discrepancies with suppliers.

• Check supplier invoices against orders and deliveries.

• Oversee stock control and replenishment, working with the Store Manager to keep the right stock levels.

• Keep accurate supplier, purchasing and stock records, and report on supplier performance and spend.

Team and Office Management

• Manage the sales team day to day: set priorities, monitor performance and make sure duties are carried out to a high standard.

• Work with the Store Manager to make sure the stores run efficiently and orders go out accurately and on time.

• Oversee day-to-day office operations and act as the first point of contact for operational issues.

• Handle new starter administration, including onboarding records, inductions and equipment.

• Support management with meetings, reports, documentation and routine communications.

• Coordinate purchasing, paperwork and delivery arrangements for customer projects.

• Handle confidential staff, customer and commercial information with discretion.

• Identify and introduce improvements to office and purchasing processes.

What We Are Looking For

• Proven experience in purchasing, procurement or supply chain, ideally in construction supplies, industrial products or wholesale distribution.

• Experience managing or supervising staff, and the confidence to hold a team to account.

• Experience buying from overseas suppliers (Europe and/or the Far East) is a strong advantage.

• Strong negotiation skills and good commercial awareness.

• Excellent organisation and attention to detail, with accurate record keeping.

• Experience working within budgets and approval procedures.

• Confident with Microsoft 365, especially Excel, Outlook and Word.

• Clear, professional communication with staff, customers and suppliers.

• The ability to juggle competing priorities and meet deadlines.

What We Offer

• Company pension

• On-site parking

• Full-time role, Monday to Friday

• The chance to shape our processes and play a key part in a growing business

Pay: €45,000.00-€50,000.00 per year

Benefits:

• Bike to work scheme
• On-site parking

Education:

• Leaving Certificate (preferred)

Experience:

• Office management: 1 year (preferred)

Language:

• English (preferred)

Work authorisation:

• Ireland (required)

Work Location: In person