Oliver Wyman - Executive Assistant (7 Months Contract) - Singapore

About Oliver Wyman

Oliver Wyman is a global leader in management consulting. With offices in 60 cities across 29 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. Our 5000 professionals help clients optimize their business, improve their operations and risk profile, and accelerate their organizational performance to seize the most attractive opportunities. Oliver Wyman’s thought leadership is evident in our agenda-setting books, white papers, research reports, and articles in the business press. Our clients are the CEOs and executive teams of the top Global 1000 companies.

Visit our website for more details about Oliver Wyman: www.oliverwyman.com

Job title:

Executive Assistant (Maternity Coverage for 7 months)

Department:

Executive and Administrative Services

Office/region:

Singapore / Asia Pacific Region

Reports to:

Executive Assistant Manager

Job Overview:

Oliver Wyman is seeking an Executive Assistant to provide assistant support to Partners with calendar management, travel coordination, business development, and administrative tasks. Strong organizational skills and effective communication are essential.

Key Responsibilities:

Calendar Management & Travel Arrangement

• Strategic calendar management for Partners, scheduling internal and external meetings, communicating with clients and infrastructure staff as appropriate

• Proactively spot opportunities to add internal and external meetings; interviews, staff meetings, follow up

• Assist with scheduling for complex projects as requested by the Partner and/or project team

• Coordinate complex travel and accommodation, flights, cars, rail tickets, etc.

• Develop understanding of Partner scheduling and travel preferences, coordinate travel efficiently by grouping client meetings where possible ("you're in Shanghai to see XYZ Company, shall I try to set up a meeting with X Company because we haven't spoken to them for three months")

Business Development

• Develop excellent rapport with client assistants to facilitate access to senior leaders with existing & prospective clients

• Understand the business goals and objectives of each Partner & proactively support

• CRM /Certinia Management – contact management and business activities updates

• Proactively spot clients that haven’t been called upon and/or who need follow up

• Prepare letters, proposals and other documents using Oliver Wyman formatting styles

• Review marketing campaigns and determine targeted follow-up

• Key contact for Partner/ Principal, Finance and Legal on Contracts & Invoices

• Coordination of Tender bidding/submission

Daily administration

• Arrange travel visas, work permits, interviews, working with Human Capital team members

• Manage documents and project deliverables when requested

• Act as central point of contact for all assigned Partner administrative needs, liaise with other support departments as necessary

• Prepare monthly timesheets for each assigned Partner

• Prepare all expense reports

• Responsible for working with OW Procurement team for PO creation and vendor/supplier payments

Team Support

• Provide coverage for EAs who are out of the office to ensure seamless support to Principals/Partners

Experience Required

A minimum of 6 years of experience in supporting executives is required. Experience in financial services, management consultancy, or any professional services environment a plus.

Technical Skills

• Fluency in English required

• Proficiency working with Microsoft Office Suite

• Excellent CRM knowledge is advantageous

Skills and Attributes:

• Good judgement with an ownership mentality

• Empathetic, courteous, positive demeanour

• Strong organizational skills with demonstrated ability to prioritize and multi-task in a fast-paced environment with focus on client impact

• Resourceful and proactive

• Strong problem-solving skills and decision-making capabilities

• Superior written and verbal communication

• Good time-management skills

• Team player who is able to adapt to different personalities and working styles

How to Apply

• Please send CV and cover letter to: Rowena.ma@oliverwyman.com