Part Time Administrator

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We are a successful construction company looking for a proactive and organised Construction Office Administrator to join our dynamic team.

You will play a crucial role in ensuring the smooth and efficient operation of our administrative processes, enabling our construction projects to progress seamlessly.

• Provide administrative support to the management team, including handling correspondence, answering phones, and managing calendars.
• Organize and maintain physical and digital files, ensuring easy retrieval and efficient record-keeping.
• Serve as the primary point of contact for client inquiries, scheduling appointments, and relaying messages to relevant team members.
• Assist in coordinating project logistics, including procurement of materials, scheduling of subcontractors, and tracking project timelines.
• Prepare and send invoices to clients, track payments, and assist in resolving any billing-related queries.
• Monitor office and construction site supplies, replenish as needed, and coordinate with vendors to ensure timely delivery.
• Maintain accurate and up-to-date databases of clients, suppliers, and subcontractors.
• Assist in ensuring compliance with health and safety regulations, including maintaining records and facilitating training sessions as required.
• Provide administrative support to the construction team as needed, including assisting with documentation and scheduling.

Requirements:

• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
• Strong communication skills, both verbal and written, with a professional and courteous demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software.
• Familiarity with construction industry terminology and processes is desirable but not essential.
• Ability to work independently with minimal supervision and as part of a collaborative team.
• Attention to detail and a commitment to maintaining confidentiality and discretion.
• Flexibility and adaptability to meet the changing needs of a fast-paced work environment

Job Type: Part-time

Pay: €13.00-€18.00 per hour

Expected hours: 16 per week

Additional pay:

• Overtime pay

Benefits:

• Flexitime

Work Location: In person