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Part Time Administrator

Posted on June 11, 2025

  • Part Time

Part Time Administrator

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We are a successful construction company looking for a proactive and organised Construction Office Administrator to join our dynamic team.

You will play a crucial role in ensuring the smooth and efficient operation of our administrative processes, enabling our construction projects to progress seamlessly.

  • Provide administrative support to the management team, including handling correspondence, answering phones, and managing calendars.
  • Organize and maintain physical and digital files, ensuring easy retrieval and efficient record-keeping.
  • Serve as the primary point of contact for client inquiries, scheduling appointments, and relaying messages to relevant team members.
  • Assist in coordinating project logistics, including procurement of materials, scheduling of subcontractors, and tracking project timelines.
  • Prepare and send invoices to clients, track payments, and assist in resolving any billing-related queries.
  • Monitor office and construction site supplies, replenish as needed, and coordinate with vendors to ensure timely delivery.
  • Maintain accurate and up-to-date databases of clients, suppliers, and subcontractors.
  • Assist in ensuring compliance with health and safety regulations, including maintaining records and facilitating training sessions as required.
  • Provide administrative support to the construction team as needed, including assisting with documentation and scheduling.

Requirements:

  • Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
  • Strong communication skills, both verbal and written, with a professional and courteous demeanor.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software.
  • Familiarity with construction industry terminology and processes is desirable but not essential.
  • Ability to work independently with minimal supervision and as part of a collaborative team.
  • Attention to detail and a commitment to maintaining confidentiality and discretion.
  • Flexibility and adaptability to meet the changing needs of a fast-paced work environment

Job Type: Part-time

Pay: €13.00-€18.00 per hour

Expected hours: 16 per week

Additional pay:

  • Overtime pay

Benefits:

  • Flexitime

Work Location: In person


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