Part Time Project Manager

Hollstadt Overview

Hollstadt Consulting is a management and technology consulting firm dedicated to placing professionals at engagements where they will excel. When you work with us, you'll work with a refreshingly real company led and staffed by seasoned experts who are also down-to-earth, good people. We're committed to treating you with respect and helping you achieve your career aspirations.

Since 1990, Hollstadt has been a trusted partner to more than 150 domestic and global companies and has successfully completed over 2,000 projects. Our continued growth has created challenging and rewarding opportunities for accomplished IT and Business Consultants. Hollstadt Consulting is an equal opportunity employer including disability/veteran.

Project Overview

The Traverse electronic case file management tool will replace paper case files with a tool to create and manage digital case files. Doing so enables complex decision-making and robust reporting for SSD. Project kick-off is expected to occur in January 2025, with completion before December 2025. The implementation is a large project encompassing multiple workstreams including but not limited to technology, business requirements, training, and change management. The project will be led by a program manager with multiple project managers facilitating workstreams.

The project team will collaborate with Northwoods Consulting and multiple business teams to develop a co-owned project plan and project documents. Project managers are expected to have strong facilitation, documentation, and business problem solving skills, and the ability to manage multiple work streams within the project. In addition to managing workstream project documents and facilitating meetings, they support the project by assessing needs and documenting options, managing requirements gathering, and creating various project documents.

Project Scope

Scope includes project initiation, requirements gathering, planning, technical, implementation, change management, training, implementation and Traverse post-implementation support transition to operations and IS teams. Post implementation, Traverse will:

• Integrate electronic forms and documents.

• Provide automated workflow for internal and external collaboration and document availability and management.

• Improve case file access and management.

Expected Benefits

Our client expects the new Traverse tool to improve workflow, form, document, and information management and:

• Provide more timely response to residents.

• Improve workload management.

• Eliminate manual processes and paper.

• Automate workflows and communication between workers, providers, and residents.

• Reduce the risk of human error and missed information and lost information.

• Simplify sharing information when needed and appropriate.

• Become in line with other Minnesota counties using digitized and automated case file management.

• Improve the security of gathered, shared, and stored information

Primary Responsibilities:

• Understands the Project drivers and expected business outcomes.

• Develops the project management plans in collaboration with key stakeholders including the vendor to achieve business outcomes.

• Facilitates the day-to-day aspects of Project schedule, scope, and quality.

• Collaborates as necessary to elicit, document, prioritize, and follow through to completion business and solution related requirements.

• Develops and coordinates application support training with the vendor.

• Logs and follows through to disposition Project-related risks, action items, issues, and decisions.

• Performs risk management; escalates issues and risks as needed.

• Provides complete transparency to project performance.

• Controls scope to achieve value within the approved time and cost; recommends timely corrective actions.

• Collaborates to develop a workstream transition plan.

• Monitors progress and reports status.

• Other duties as assigned.

Primary Deliverables:

• Project Management Plans

o Scope statement

o Work Breakdown Structure

o Project Schedule

• RAID Register

o Risks

o Action Items

o Issues

o Decisions

• Documented, prioritized, and fulfilled business and solution-related requirements (as applicable)

• As applicable, project deliverables including Training Content Development and Coordination

• Communication Plan

• Quality Management Plan

• Workstream Transition Plan

• Status Reports

Mandatory Qualifications:

• B.S. or B.A. degree (4 year)

• 5+ years experience as a senior project manager including an application implementation

• Demonstrated ability to elicit and document business requirements and create process flows

• Ability to collaborate with a vendor for application support training

• LOCAL to the Twin Cities metro area

Desired Qualifications:

• Experience managing technology projects in state, county, or city governments or non-profit sector

• PMP certification from PMI, or other Project management certification

• Demonstrated competency in small group facilitation and business relationship management

• Note: Diverse and bilingual candidates are strongly encouraged to apply.

Skills and Abilities:

• Business acumen

• Elicitation skills

• Relationship-building skills

• Practical and pragmatic process-orientation; efficient and effective

• Has or can quickly earn trust and credibility with stakeholders and Project team through action and transparency

• An “honest broker” – can deliver bad news in good ways

• Ability to communicate up-down-and-across

• Influencing skills

• Analytical, strategic, creative, and systems thinking skills

• General management skills

• Ability to analyze problems, identify and evaluate options, and implement solutions

• Ability to determine priorities, plan workload, and meet deadlines

• Knowledge of Project management best practices; ability to adapt to the needs of the organization/Project.

• Performs at high levels under pressure, even during organizational chaos

• Coachable; open and receptive to continual feedback

• Proficient in MS Office suite and collaboration tools