Payroll Coordinator/Finance Assistant

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Company Overview

United Landscapes is a full-service landscape company. We create, transform and maintain all manner of outdoor space. United focuses on landscape design, installation, irrigation, irrigation design and installation and commercial maintenance. We know that first impressions are important and lasting. United sees itself as a partner in the process whether it be residential or commercial. All new landscapes eventually grow into mature ones and we are experts in managing the process.

Summary

We are seeking a detail-oriented Payroll Coordinator/Finance Assistant to join our team. In this role, you will play a crucial part in ensuring accurate payroll processing and compliance with relevant regulations, contributing to our mission of delivering exceptional landscaping services.

Responsibilities

· Processing bi-weekly payroll for 2 registered companies using a 3rd party software program (Payworks)

· Payroll tasks include:

o Understanding of Provincial/Federal employment & labor standards

o Processing bi-weekly timecards using project management software and importing employee time into payroll software.

o Calculating stat pay – software generated (but basic understanding of calculations and employment standards).

o Issuing ROE’s and Annual T4’s

o Entering journal entries for bi-weekly payroll, plus entering inter-company for wages/MERCS

o Running, analyzing and reviewing payroll reports

o Assist with payroll reporting for WCB and BC Health Tax.

o Assist management with wage reporting and forecasting

· Work with the human resource manager to help onboard new employees. Assist with new employee enrollment in Buildertrend and Payworks. Coordinate benefits for payroll deductions and wage increases.

· AP processing which includes entering and coding of bills, payment and sending remittances to vendors. Reconciling monthly vendor statements.

· AR processing which includes creating and sending invoices to customers and monitoring collections

· Completing monthly bank reconciliations

· Master cards – entering transactions and reconciling statements monthly

· Maintain office supplies and services

· Reception dues such as answering phones in a professional manner and relaying accurate messages to management and other staff members.

· Social committee tasks such as organizing company events

• Qualifications

· Payroll Compliance or Payroll Administration Certificate will be considered assets.

· 3+ years of relevant experience in accounting, bookkeeping or payroll administration is required.

· Experience with Payworks and QuickBooks Online are assets but not mandatory.

· Proficient computer skills (Microsoft Office)

· Excellent verbal and communication skills

· Attention to detail to ensure accurate coding

· Basic understanding of good business principles with strong analytical and problem-solving skills

· Organizational skills to assist multiple employees with various tasks at one time

· Adaptability and flexibility to adjust priorities at any given time

· Ability to handle sensitive information in a professional manner

Please note that this is not a remote position. The successful candidate will be required to work on-site at our office location in Kelowna, BC.

Job Type: Full-time

Pay: $26.00-$30.00 per hour

Expected hours: 40 per week

Benefits:

• Casual dress
• Company events
• Dental care
• Employee assistance program
• Extended health care
• On-site parking
• Tuition reimbursement
• Vision care

Work Location: In person