Personal Assistant

Pranshi Group Limited is a leading event hosting company based in New Zealand. We specialize in organizing and hosting high-quality and memorable events across a wide range of genres, all aimed at providing exceptional entertainment experiences for attendees. Our team of experienced professionals is committed to bringing people together through the power of entertainment in New Zealand, with a focus on highlighting diverse talent from both local and international performers.

Job Title: Personal Assistant to Director

Location: Mt Albert, Auckland, New Zealand

No. of Positions: 1

We are seeking a highly organized and proactive Personal Assistant to support our Director. The ideal candidate will possess excellent communication skills, a keen attention to detail, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

• Assist in planning, organizing, and executing events by liaising with vendors, artists, and clients.
• Communicate with sponsors, partners, and performers to ensure smooth collaboration.
• Support in creating and managing promotional materials, social media updates, and event campaigns.
• Coordinate event logistics, including bookings, venue arrangements, permits, and guest lists.
• Organize the director’s appointments, business meetings, and travel related to events and partnerships.
• Assist with budgeting, invoicing, and tracking payments for event vendors and service providers.
• Draft sponsorship proposals, agreements, event briefs, and reports.
• Act as the first point of contact for VIPs, artists, and clients, ensuring professional communication and support.
• Ensure necessary permits, licenses, and compliance documents are prepared and submitted on time.
• Liaise with event coordinators, designers, and marketing teams to ensure seamless execution of all event aspects.

Key Requirements:

• Qualification or Work Experience requirements: Candidate should meet either one of the below:

-NZQF Diploma, or equivalent or higher, OR,

-at least three years of relevant work experience

• Strong organizational and multitasking skills, with the ability to manage multiple projects and deadlines.
• Excellent verbal and written communication skills for liaising with clients, vendors, and stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and event management software.
• Knowledge of marketing, promotions, and social media management is highly desirable.
• Ability to handle confidential information with professionalism and discretion.
• Strong problem-solving skills and the ability to work under pressure in a fast-paced environment.
• Experience in budgeting, invoicing, and contract management related to events and promotions.
• High level of attention to detail and ability to work independently with minimal supervision.
• A proactive and adaptable mindset, with a passion for the events and entertainment industry.

Why Join Us:

• Competitive salary and benefits package.
• Opportunity to work with a dynamic and supportive team.
• Career growth and professional development opportunities.
• A positive and inclusive work environment.

How to Apply: Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and explaining why they are a good fit for this role.

Job Types: Full-time, Permanent

Pay: $31.00 – $35.00 per hour

Expected hours: 30.00 – 60.00 per week

Schedule:

• Rotating roster
• Shift work
• Weekend availability

Work Location: In person

Application Deadline: 22/02/2025