Personal Assistant, Mental Health And Addictions

• A dynamic, supportive team culture where your contribution matters
• Make a Meaningful Impact in Mental Health Services
• A role full of variety and purpose — every day makes a difference

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

We are looking for an experienced Personal Assistant to provide support to the Service Manager and Clinical Heads of District Wide Mental Health Services. The Service Manager for District Wide has a complex portfolio of multiple specialist services, that are based across four sites serving wide geographical areas.

Primarily you will be based at Lambie Drive however, flexibly and mobility across sites and service will be required. You would be part of a busy environment where your pro-active organisational skills and administrative support will ensure the smooth running of the service. You will undertake a range of tasks ranging from diary management, organising meetings, assisting with report preparation, orientation of new staff and involvement in quality improvement activities to name a few.

This is a full-time position working 40 hours a week Monday to Friday based at 6/17 Lambie Drive.

About You

Reporting to the Service Manager, District Wide Services, you will be required to communicate with staff and leadership at every level of the organisation and across services. You will also be required to liaise with staff and leadership from external organisations and agencies.

We are looking for a high performer with initiative, someone who can remain calm under pressure and who has exceptional organisational skills and a passion to work within a service which is committed to promoting and improving positive mental health and wellbeing in our community.

What will you bring;

• 2–3 years’ experience as a PA or in a senior support role
• Strong time management, organisational skills, and ability to multitask
• Advanced proficiency in Microsoft Office Suite (including Excel, Visio, and Outlook)
• Confident report writing and documentation skills
• A meticulous, high-standard approach to work with strong attention to detail
• Familiarity with administrative processes and system improvement
• A positive, flexible, and discreet attitude with a strong drive for results

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

How to Apply

To apply please click “apply now.” All applications must be submitted through our online careers’ portal. To review the position description please ''click here'' or for more information please contact Tangi Namulauulu in the Recruitment Centre on email tangi.namulauulu@middlemore.co.nz

Closing Date: 22nd April 2025