Planing Officer, Student Marketing & Recruitment

Aalto University is where science and art meet technology and business. We shape a sustainable future by sparking the game changers of tomorrow and by creating novel solutions to major global challenges. Our community is made up of 13,000 students, 400 professors and close to 4 500 other staff members working on our vibrant campus in Espoo, Greater Helsinki, Finland. We actively work to ensure our community’s diversity and inclusiveness. This is why we warmly encourage qualified candidates from all backgrounds to join our community.

The School of Engineering drives science and innovation in industrial and built environment technologies. We are committed to educating a new generation of experts who combine technical excellence with a deep understanding of sustainable development in shaping societies. Our research focuses on sustainable built environment, mechanics and materials, multidisciplinary energy technology, and design and implementation of technical systems. The strength of our school lies in close collaboration with stakeholders across research and education. About 45 doctoral candidates and 350 master’s students graduate from the school every year. The school is home to 700 staff members, including 70 professors. To learn more, please visit eng.aalto.fi.

EIT Urban Mobility Master School is an international joint programme supported by the European Institute of Innovation and Technology (EIT). The programme consortium currently includes eight European universities. Aalto University will function as the administrative coordinator starting from the academic year 2026–2027. The programme’s administrative hub, the Master School Office, serves the entire consortium and its students, and reports on its tasks to the EIT Urban Mobility. At Aalto University, the Master School Office is located at the Learning Services of the School of Engineering, in the International Joint Programmes team.

Are you interested in a versatile Communications Specialist role at the busy interface of study administration? Are you ready to take on the challenge of building global visibility and a complete applicant journey for an international master’s programme from the ground up?

We are now recruiting a Planning Officer for the EIT Urban Mobility Master School Office, focusing on student marketing and recruitment. You will be responsible for planning, executing, and developing marketing and student recruitment in close collaboration with the European consortium, Aalto’s Learning Services, and Aalto Communications Services. You will build the EIT Urban Mobility Master School’s global visibility and applicant journey end-to-end—from ideation to campaigns and analytics. Your primary goal is to increase the number of students in the EIT Urban Mobility Master School without compromising on quality. The position is fixed-term starting at latest 1 September 2026 and ending 31 October 2028, based on the current duration of the EIT Urban Mobility Master School consortium agreement. The job contract may be extended if the consortium agreement continues.

You will report on your activities to EIT Urban Mobility and, on HR matters, to your line manager in the International Joint Programmes team. You will work closely both within the EIT Urban Mobility Master School’s European network and in your home base in the School of Engineering’s Learning Services. You will also collaborate with Aalto University Communications Services. At peak times, you will support your Master School Office colleagues, for example in student admissions and organising events. In addition to EIT Urban Mobility tasks, the role includes duties related to other international joint programmes at the School of Engineering.

In addition, for smooth performance in the role, we consider it an advantage if you have experience with marketing channels in certain target countries or regions (e.g., North America, Latin America, Europe, China) and experience in communications or other tasks in the programme’s fields (engineering, transport engineering, urban planning).
We expect that you currently reside in Finland and are able to work mostly on site in Otaniemi, at least in the beginning. Working from abroad is not possible.

Your workplace will be at Aalto University’s main campus in Otaniemi, which has good services and excellent transport connections. Partial remote work is possible (up to 60%), and working hours are flexible. However, in the initial phase we hope the whole team can be present on site as much as possible. You will join a brand-new mini-team that will provide onboarding and close support for your duties. We encourage competence development and offer you the possibility to grow into a higher education all-rounder. The role requires some travel (e.g., consortium meetings 1–2 times per year, student marketing events, partner meetings).

The position is placed at demanding level 9 in the Finnish universities’ salary system in use at Aalto University (salary range 3700–4200€, depending on experience).

Interested?
Are you the person who can spark interest in an international master’s programme and convert it into high-quality applications? If you are excited about this role and want to join us, please submit your application and CV via the link below (“Apply now!”) no later than 21 June 2026 at 23:59 Finnish time (UTC +3). Please also include the contact details of potential referees in your application.

If you are an internal Aalto applicant, please apply via the internal application channel by first logging in to the Workday system.

For more information about the position, please contact Planning Officer Aino Roms (+358 50 592 4182) on 11 June at 12:00–14:00 and 15 June at 10:00–11:00. For questions regarding the recruitment system, please contact HR Advisor Paula Thomsson-Levä paula.thomsson-leva@aalto.fi .

We will invite potential candidates to video interviews already during the application period. The deadline for video interviews is 23 June. Based on the video interviews, we will select candidates for live interviews. Live interviews will be conducted on 25 and 26 June.

Learning Services (LES) comprises services related to teaching, the development of teaching, and students. LES supports Aalto University students by providing the services they need at every stage of their study path. Services are also provided to teachers and degree programme directors for the planning, implementation, and development of teaching-related administrative tasks, as well as for the development of degree programmes and teaching competence. LES supports the internationalisation of studying and teaching. Doctoral student services are also part of LES. In addition, LES provides services to clients outside Aalto, such as prospective students applying to Aalto and Aalto graduates. The Language Centre is part of LES.

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