Ppm Scheduler

We are looking for a PPM Scheduler to join the Apleona team at our site based in Dublin 14.

Working Pattern: Monday to Friday, 9am-5pm

Main duties and responsibilities

• Management of the M&E PPM schedule in accordance with each clients agreed SLA and estimated hours from the contract.
• Maintaining data base of client asset lists, PPM reports, quotations for remedial works arising from PPM activities
• Ensure all reports & quotations are checked and approved, and issued to the client in a timely fashion.
• Coordination and scheduling of planned, reactive & quoted work tasks for the mobile team and specialist contractors
• Closing off jobs for Technicians and sub-contractors
• Raising purchase orders for PPM/Reactive works and updating PO costs on completion.
• General administration work: filing, photocopying, scanning, binding, recording of timesheets, generation of client quotations and reports
• Ensure all collated appropriate information from incoming calls, emails, mail and verbal communication is correctly and completely entered into the CAFM or appropriate system.
• Follow up and reconciliation of all incoming documentation and information to support effective closure out of all open / outstanding works
• Working with colleagues and other departments to ensure all processes and procedures are updated and reflect the most efficient methods
• General filing of all SSC associated documentation (hard & soft) and management of the filing system to ensure a consistent and tidy system

Qualifications and experience

• Experience working in a fast-paced Service Desk role environment is desirable
• Knowledge of Facilities administration would be a distinct advantage
• Excellent PC skills and proficiency in Word and Excel is essential
• Awareness of good health and safety practice
• Full clean driving license as occasional Nationwide travel is required for this role
• Good interpersonal and strong communication skills together with the ability to plan, organize and meet deadlines
• Excellent customer service skills and telephone manners

We look forward to hearing from you!

IND2