Procurement Contracts Officer

E nga iwi, e nga karangatanga huri noa i te motu, tenei te mihi atu ki a koutou katoa. He piiraa tenei ki a koe. Haere mai ki te tono mo tetahi tuunga i te Kaunihera o te Taone o Ōtautahi.

At the Christchurch City Council we are driven by our passion for creating a better future. We believe in working as one yet staying true to ourselves. Help make a positive impact on our community while enjoying a rewarding career of opportunities. Christchurch City Council, where it's possible to love what you do. The Procurement team at the Christchurch City Council operates as an integral part of Corporate Services acting as a shared service provider and enabler to the Council's business units.

About the role | Ko te mahi nei

This position works mostly with the Engineer's Representative, within the Procurement and Contracts Infrastructure team, to:

• Ensure all contract-related documents, including extensions, insurance certificates, variations, and other amendments, are consistently updated and stored in Council's record keeping system.
• Prepare contractual documents, including Ordered works, variations, contract extensions, and other associated agreements, with clarity and accuracy and lead the process of getting the documents signed internally and by the supplier.
• Update the SAP Financial system to reflect any changes to contracts, including schedules of rates (SOR), contract timelines, and other key contract data, ensuring data integrity and real-time accuracy.
• Compile and prepare the spend analysis data to identify contract spend trends and opportunities for cost optimization.
• Provide clear and actionable reports to the Business unit for informed decision-making.
• Facilitate contract review meetings with business units to evaluate contract performance, discuss financial spend report, address compliance issues, and discuss potential improvements or modifications to meet evolving business needs and update it in the contract management plan.
• Assist in the negotiation and renewal of contracts, ensure all the required documents are prepared, and the change is updated in the system and the records are properly saved.
• Develop and maintain accessible records of all contractual transactions, changes, and supporting documents, and save all the required document.
• Identify opportunities for improving contract management processes and workflows in supporting the contract manager.

About you | Ko Koe Tēnei

Criteria: Key skills, experience and knowledge (based on recent market availability) includes:

• Experience at contract management, contract administration or project administration
• Excellent verbal and written communication skills
• Strong analytical skills
• Excellent organisational skills
• Experience working in a similar organisation
• Very good knowledge of Microsoft applications (particularly MS Word and MS Excel)
• Training/Education in Procurement, Project Management, Contract Management, Commerce, Business, Finance or Law

What's in it for you? He aha ngā hua ki a koe?

Working for the Christchurch City Council allows you to contribute directly to the community and make a positive impact on the lives of residents and visitors. You will also benefit from:

Access to training programmes, workshops, and development opportunities

• The potential for some Flexible working arrangements (limited WFH, adjustable start and finish times, and an option to purchase extra leave).
• Collaboration - exposure to wider areas of the organisation
• Benefits - a variety of benefits for Council staff from health schemes to retail discounts.

Through collaboration, innovation, and a strong commitment to community, the council provides an environment where one's skills and passions can shine, making it an exceptional choice for those seeking purpose and impact in their career.

Additional Information | Ko ētahi atu kōrero:

At the Christchurch City Council, we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with the job description, we encourage you to apply anyways.

• Hours of work: Fixed Term/Secondment upto 3 months
• Location: This position is primarily based at Civic Offices - 53 Hereford Street. Christchurch
• Salary - The salary band for this position is $69,744 - $77,493 per annum based on a 40 hour week. Starting salaries will be based on knowledge, skills and experience the successful candidate brings to the role, and relativities both, within the immediate team and in the broader organisation for the same or similar roles.

We understand that recruitment processes can be challenging. If you require any support or adjustments to help you put your best foot forward, please reach out to us at jobs@ccc.govt.nz