Procurement Coordinator-Good Communications

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Designation: Senior Executive-Procurement

Role Overview

We are looking for a detail-oriented professional to manage day-to-day procurement coordination, vendor and supplier communication, purchase documentation, raw material and packaging checks, inventory tracking, and coordination with internal teams, including Quality, Warehouse and Operations.

Key Responsibilities

MIS & Reporting: Maintain reports related to purchase orders, stock levels, material receipts, pending deliveries, invoices and supplier status.

Internal Coordination: Coordinate with Procurement, Warehouse, Production, Finance, Quality and Operations teams to ensure smooth day-to-day functioning.

Follow-ups & Delivery Tracking: Follow up with suppliers for pending orders, delayed deliveries, outstanding invoices and material dispatches.

Inventory & Stock Management: Monitor stock levels, maintain inventory records, track stock movements and identify shortages or replenishment requirements.

Invoice & Documentation Management: Verify supplier invoices against purchase orders and delivery records, coordinate discrepancies and maintain accurate procurement documentation.

Quality Team Coordination: Work closely with the Quality team to arrange material inspections, verify quality documentation and follow up on rejected, damaged or non-compliant materials.

Raw Material & Packaging Checks: Coordinate the receipt and verification of raw materials and packaging materials against purchase orders, specifications and required documentation.

Purchase Order Management: Prepare, process and track purchase orders (POs), ensuring timely procurement and delivery of required materials.

Customer Coordination: Communicate with customers regarding order status, material availability, dispatch timelines and other operational requirements.

Vendor & Supplier Coordination: Coordinate with vendors and suppliers regarding material availability, order status, delivery schedules, pricing and pending requirements.

Pay: ₹800,000.00 - ₹900,000.00 per year

Application Question(s):

• How many years of experience do you have in procurement coordination?
• Do you have experience in preparing and tracking Purchase Orders (POs)?
• Have you coordinated with vendors and suppliers for order status, pricing, pending deliveries and dispatches?
• Have you prepared procurement MIS reports for POs, stock, pending deliveries and invoices?

Work Location: In person