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Procurement & Office Admin Officer ( Bengaluru )
Posted on Dec. 23, 2025
- Dl, India
- 0 - 0 USD (yearly)
- Full Time
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Location: Bengaluru
Reporting To: Procurement Manager / Country Manager
Job Purpose
The role is responsible for managing supplier relationships, procurement operations, and optimization of purchasing efficiency (70%). Additionally, the role will ensure smooth office administrative operations through logistics coordination, facility management, documentation, and employee support services (30%).
Key Responsibilities
A. Procurement Responsibilities (70%)
- Act as the primary liaison with suppliers to strengthen partnerships, improve pricing, and achieve better purchasing power.
- Collaborate closely with Sales Teams to source and obtain quotes for IT equipment and services required by customers.
- Source, evaluate, onboard, and approve new suppliers as per company standards.
- Maintain the “Preferred Supplier” database by brand/category and continuously assess market alternatives.
- Lead negotiation and awarding of supplier contracts, commercial terms, and pricing for deals/projects.
- Identify and conduct periodic supplier performance reviews and resolve disputes related to pricing, delivery, or quality.
- Maintain supplier certification compliance and update database in coordination with Sales/Service teams.
- Ensure accuracy and updates of supplier brand associations within internal systems.
- Analyze procurement data, generate reports, and highlight opportunities or risk areas for management action.
- Optimize internal procurement processes to drive operational efficiencies and cost savings.
- Manage procurement dashboards and daily workloads to meet KPIs and business objectives.
- Handle internal procurement needs and contract negotiation for office goods/services as required.
- Support the purchasing team through mentoring and knowledge-sharing.
- Undertake additional procurement-related projects or tasks assigned by management.
B. Office Administration Responsibilities (30%)
- Coordinate with logistics teams and vendors for timely dispatch/collection of goods at customer sites.
- Maintain uptime of office assets and update the office asset register regularly.
- Ensure uninterrupted office utilities and manage timely payments to utility vendors.
- Oversee general office setup, housekeeping, consumables, and infrastructure upkeep.
- Arrange travel bookings for engineers, sales, project team members, and other traveling employees.
- Support general administrative activities to maintain a productive and safe work environment.
Qualifications & Skills
- Minimum 3 years of procurement experience, preferably in IT hardware procurement (servers, storage, networking, telephony, etc.)
- Experience in IT/Telecom industry and vendor management.
- Knowledge of:
o Software licensing (especially Microsoft)
- Experience with order processing tools such as Salesforce (SFDC) and/or NetSuite.
- Strong English communication skills (spoken & written). Japanese or Korean language skills are an advantage.
- Customer-centric mindset with excellent organizational and coordination skills.
- Strong negotiation, analytical, and problem-solving abilities.
- High attention to detail, accuracy, and compliance.
Behavioral Competencies
- Proactive and self-driven
- Multi-tasking and time management capability
- Team collaboration and transparency
- Ability to work calmly under pressure and tight deadlines
Employment Type
Full-Time (On-site / Hybrid as per business requirement)
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