Production Administrator

Job Overview
About the Role

We are seeking a detail-oriented and personable Production Administrator to join our Production and Operations department. Reporting directly to the Senior Content Manager, this role is ideal for someone organized and enthusiastic about supporting a dynamic team focused on high-quality event production. The Production Administrator will play a vital role in managing speaker profiles, website updates, CRM coordination, and the creation of briefing documents, ensuring that all operational details are managed smoothly.

Responsibilities

• Act as a liaison to collect assets and materials for website and promotional use
• Manage speaker profiles and ensure up-to-date and accurate information on all platforms
• Coordinate and execute website updates (experience with WordPress preferred, but not essential)
• Prepare briefing documents to support speakers, chairs, and panellists
• Manage event folders to ensure smooth and easy access of presentations/similar
• Utilize CRM tools, such as HubSpot, for data management and tracking engagement
• Support with administration of AutoSens Academy as required
• Track inbound abstract submissions and organise in clear manner
• Track attendance of 'Ask The Experts' Webinars
• Customer service skills

Skills and Qualifications

• Personable and collaborative team player with a strong work ethic and self-motivation
• Excellent organizational skills, able to manage multiple tasks with attention to detail
• Proficient in computer skills, with familiarity in CRMs (HubSpot or similar) and basic WordPress experience preferred, but not essential
• Willingness to learn, highly engaged, and proactive
• Comfortable working in a hybrid role, with one day per week on-site in Horsham (driving essential)
• Experience in the event industry or administrative support is a plus
• Able to take a customer-focused approach, with excellent communication and client liaison skills

Working Hours and Benefits

• Full-time with standard hours and some flexibility, work from home 4 days p.week
• Up to 35 Days annual leave + bank holidays
• Additional bank holidays observed
• Healthcare and pension
• Competitive salary

About Us

At Sense Media, we’re changing the way our customers reach and engage with their audience.

Our conferences are the keystones of our presence in the market, and our activity extends deeply via online training and workshops, virtual panel sessions, support of technical working groups and more.mAs the world’s first events dedicated to bringing the experts in automotive safety and sensor technology together, we have built strong relationships with organisations of all shapes and sizes, across this high-growth, specialised sector.

We now have two events' series: AutoSens, focusing on exterior perception and the sensor stacks being developed for ADAS and autonomous vehicles, and, InCabin, focusing on the interior sensing and other technologies making up an intelligent automotive interior, with conferences in the USA, Europe, and China annually. AutoSens, as the flagship brand, has an established online training product, AutoSens Academy, an online video library, AutoSensPLUS and a frequent line-up of focused panel sessions.

If you are an enthusiastic individual looking for an opportunity to contribute to a dynamic team, we encourage you to apply for this exciting Administrator position. We are committed to fostering an inclusive and diverse workplace where everyone feels valued and empowered to contribute their unique perspectives and skills. We welcome applications from individuals of all backgrounds, experiences, and identities, and are dedicated to creating an environment where everyone can thrive.

Please provide a CV and short cover letter to apply, and email production@sense-media.com with any questions.

Job Type: Full-time

Pay: £24,000.00-£27,000.00 per year

Benefits:

• Casual dress
• Company pension
• Free flu jabs
• Free parking
• On-site parking
• Private medical insurance
• Work from home

Schedule:

• Monday to Friday

Application question(s):

• Do you have the right to work in the UK?

Licence/Certification:

• Driving Licence & access to a vehicle 1 day p/week? (required)

Work Location: Hybrid remote in Sussex, RH12 3PB

Application deadline: 18/01/2025
Reference ID: PA25
Expected start date: 03/02/2025