Program Analyst & Coordinator

Thank you for your interest in joining Solventum. Solventum is a new healthcare company with a long legacy of solving big challenges that improve lives and help healthcare professionals perform at their best. At Solventum, people are at the heart of every innovation we pursue. Guided by empathy, insight, and clinical intelligence, we collaborate with the best minds in healthcare to address our customers’ toughest challenges. While we continue updating the Solventum Careers Page and applicant materials, some documents may still reflect legacy branding. Please note that all listed roles are Solventum positions, and our Privacy Policy: https://www.solventum.com/en-us/home/legal/website-privacy-statement/applicant-privacy/ applies to any personal information you submit. As it was with 3M, at Solventum all qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Description:

Solventum is a leading provider of AI-driven clinical documentation and clinical coding technology solutions. Our implementation and delivery teams operate within complex public healthcare environments, supporting large-scale digital transformation programmes across multiple health services.

As we continue to scale our delivery capability across ANZ, we are seeking a Program Analyst & Coordinator to strengthen governance, reporting, documentation and delivery coordination across major healthcare programmes.

JOB DESCRIPTION

As a Program Analyst & Coordinator, you will support the delivery of complex, multi-project healthcare programmes within public sector environments, combining program coordination, governance support, and structured technical documentation.

Working closely with Program Managers, Project Managers, and delivery teams, you will help ensure delivery remains structured, transparent, and well-managed across all lifecycle stages. You will maintain visibility across schedules, risks, issues, dependencies, and reporting, while ensuring programme artefacts are accurate, complete, and decision-ready.
A core component of this role is the development and management of high-quality documentation that supports implementation, governance, and knowledge transfer. You will work with technical, integration, and business SMEs to translate complex delivery activities into clear, structured, and consumable artefacts for both technical and non-technical audiences.
Operating within a structured PMO environment, you will strengthen governance discipline, improve reporting consistency, and enable effective stakeholder alignment across large-scale digital health programmes.

Key Responsibilities

This list of responsibilities is not exhaustive and may evolve in line with programme and business needs. The role is expected to flex across delivery, governance, and documentation activities within the overall scope and capability level of the position.

Programme Coordination & Delivery Support

• 
  Coordinate delivery across multiple projects and workstreams, ensuring alignment to plans, milestones, and priorities
• Maintain visibility across schedules, risks, issues, dependencies, and overall delivery status
• Support end-to-end lifecycle execution (discovery design build test deploy stabilization)
• Track actions, approvals, and follow-ups to maintain delivery momentum
• Consolidate inputs from cross-functional teams into clear programme-level views
• Support alignment across internal teams, vendors, and health service stakeholders

Governance, Reporting & Controls

• Prepare and maintain governance artefacts including dashboards, executive packs, and reporting
• Support governance forums, steering committees, and structured reporting cadences
• Assist with stage-gate processes, readiness assessments, and go/no-go decision support
• Monitor risks, issues, and dependencies and drive timely escalation
• Ensure reporting is accurate, complete, and presented in a decision-ready format
• Improve reporting quality, consistency, and transparency across the programme
• Maintain central repositories (SharePoint, Confluence) for programme artefacts and reporting

Technical Documentation & Knowledge Management

• Develop, structure, and maintain programme and implementation documentation aligned to delivery requirements
• Produce clear, high-quality artefacts including implementation guides, process flows, governance materials, runbooks, and knowledge articles
• Translate complex technical and operational concepts into structured, user-friendly documentation
• Collaborate with SMEs to gather, validate, and refine content across technical and business domains
• Ensure documentation is version-controlled, standardised, and maintained within governed repositories
• Support knowledge transfer to operational and BAU teams through clear, complete handover documentation
• Identify documentation gaps and drive continuous improvement in quality, usability, and consistency

Stakeholder Coordination & Change Support

• Build effective relationships across programme stakeholders including executives, PMs, vendors, and clinical teams
• Coordinate inputs across technical and business stakeholders to support governance and documentation outputs
• Support communication, training coordination, and stakeholder readiness activities
• Assist with onboarding and knowledge transfer across delivery teams

REQUIRED SKILLS & QUALIFICATIONS

Education

• Bachelor’s degree in a relevant field (healthcare management, business, IT or similar)
• An advanced degree such as an MBA is highly desirable.
• PRINCE2, PMP, PMBOK, or PMI certification preferred.

Experience

• 3–7 years’ experience in PMO, program coordination, project support, or technical documentation roles
• Experience supporting complex, multi-project programmes within structured governance frameworks
• Demonstrated experience producing technical or implementation documentation in delivery environments
• Experience working with cross-functional SMEs (technical, integration, business)
• Exposure to healthcare or public sector programmes highly desirable

Key Capabilities

• Strong organizational and coordination skills across multiple concurrent workstreams
• Advanced ability to structure, analyse, and present information clearly for executive and operational audiences
• Strong technical writing capability with a focus on clarity, structure, and usability
• Ability to translate complex technical concepts into clear, consumable artefacts
• High attention to detail with strong focus on data quality and documentation accuracy
• Strong stakeholder engagement and communication skills
• Ability to manage competing priorities in fast-paced delivery environments
• Proficiency in tools such as Excel, PowerPoint, SharePoint, JIRA, and Confluence

Solventum offers a challenging yet thriving position with significant growth opportunities, in a fast-moving business unit, embedded in an established global organization. We offer a competitive salary package based on experience and achievement. The position will be remote based, but you may be asked to go into the office or customer site(s) as needed. The position comes with approximately 10-30% travel.

If you want to be part of a thriving, innovative organization that fosters great talent, please submit your resume and salary history by email.
We are an Equal Opportunity Employer

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