Program Assistant, Early Childhood Special Education

A combination of education and experience may be considered.

Education:

• High school diploma or GED equivalent.
  

Experience:

• One (1) year of general clerical, secretarial, or administrative experience in an office environment creating or maintaining organizational systems.
  

PREFERRED QUALIFICATIONS

Education:

• Associate degree, or higher, in Business Administration, Education, or a related field from an accredited college or university.
  

Experience:

• Experience with Medical Assistance billing and/or documentation.

• Experience with Individualized Family Service Plans (IFSP) or Individualized Education Programs (IEP).

• Experience with early intervention services or early childhood programs relating to children ages birth through five.
  

ESSENTIAL POSITION RESPONSIBILITIES

The below list is a summary of the functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties.

• Complete documentation logs, Prior Written Notices for IFSP/IEP processes, Medical Assistance billing, registration, etc. necessary to facilitate services within the Birth through Five Program with a compliance lens.

• Provide customer service and technical support to central office staff, school-based staff, MSDE staff, and families and community members to provide accurate information on services for students ages birth-5.

• Assist in maintaining accurate and confidential student records pertaining to the special education process in compliance with federal, state, and local regulations (e.g., creating folder systems, printing, and filing documents, updating logs, completing Medical Assistant billing paperwork, etc.).

• Implement and maintain existing office processes while providing input to process improvements to increase efficiency and improve the delivery of services.

• Attend specific training for special education processes and other areas of compliance and/or instruction to support IEP implementation.

• Provide other supportive measures to IFSP/IEP teams as needed.
  

ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES

The below list is a summary of the knowledge, skills, and abilities required for success in this position, not an exhaustive or comprehensive list.

• Demonstrated proficiency with business technology applications including Google Workspace , Microsoft Office Suite.

• Possesses strong organizational skills with the ability to manage multiple tasks, prioritize effectively, and meet deadlines .

• Possesses the ability to handle, process, and maintain confidentiality of sensitive and privileged information including records, documents, and data.

• Possesses strong written and verbal communication skills to interact with various stakeholders, both internally and externally – including student families .
  

ADDITIONAL REQUIREMENTS

Working Environment

• This is an itinerant position providing support to assigned schools based on the needs identified by the Department of Special Education Leadership Team. Under the terms of Article 12.6 of the Master Agreement for Educational Support Professionals, this position is eligible for mileage reimbursement.
  

Working Hours

• The duty day for this position is 8 hours including a one-hour duty-free lunch.
  

APPLICATION REQUIREMENTS

Complete applications must be submitted , and o nce your application has been submitted , you will not be able to add documentation or make any changes. I ncomplete applications will not be accepted . Resumes will not be accepted in lieu of a completed application.

Supplemental Application Questions

T his position requires applicants to provide r esponses to the below supplemental application questions to determine whether you meet the minimum and preferred qualifications . Please upload your responses in a separate file to the supplemental application questions section of the application.

1. Please describe your experience with Medical Assistance billing and/or documentation. In your response, cite the employers and date range(s) for each experience. If you do not have this experience, please respond N/A.

2. Please describe your experience with Individualized Family Service Plans (IFSP) or Individualized Education Programs (IEP). In your response, cite the employers and date range(s) for each experience. If you do not have this experience, please respond N/A.

3. Please describe your experience with early intervention services or early childhood programs relating to children ages birth through five (e.g., childcare, school building, community preschool) . In your response, cite the employers and date range(s) for each experience. If you do not have this experience, please respond N/A.

SELECTION CRITERIA

Applicants who meet the minimum qualifications will be included in further evaluation. Interviews will be limited to those applicants who, in addition to meeting the basic requirements, have experience and education which most closely match the position qualifications and the needs of the school system.

Applicants may be required to complete a skills assessment prior to or during the interview process.