Project Coordinator / Assistant Project Manager – Insurance Restoration

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About Us

We are a boutique insurance restoration company with offices in 5 cities across Canada, focused on quality execution, organized project delivery, and strong client relationships. Unlike high-volume franchise environments, we emphasize structure, accountability, and professional growth.

We are looking to add a Project Coordinator / Assistant Project Manager with direct insurance restoration experience who wants to work in a more supportive, well-run environment.

This Role Is For You If You:

• Currently work (or recently worked) for an insurance restoration company
• Have 3–5 years of restoration administrative or project management experience
• Understand restoration workflows, documentation, and timelines
• Want to grow into a more senior project management role
• Are looking for a stable, professional team—not chaos

Required Experience (Non-Negotiable)

• 3–5 years experience with an insurance restoration company in the GTA or Barrie area
• Experience handling water, fire, or property damage claims
• Experience supporting Project Managers or managing smaller claims independently
• Strong understanding of:
• Xactanalysis and Contractor Connection expertise
• Trades coordination and scheduling
• Client and adjuster communication
• Xactimate experience (required)
• Experience with documentation tools such as Encircle, Matterport, or similar
• Valid G driver’s licence

**Applicants without prior restoration company experience will not be considered.

Key Responsibilities

• Support Project Managers on active restoration claims from start to finish
• Assist with scheduling trades, site coordination, and project tracking
• Prepare and revise documentation, estimates, and reports
• Communicate professionally with homeowners, property managers, and adjusters
• Ensure files are accurate, organized, and compliant with insurance requirements
• Help keep projects moving on time and within scope

What We Offer

• Competitive salary based on real restoration experience
• Health, dental, and life insurance benefits
• A well-organized boutique environment (not high-volume chaos)
• Opportunity to grow into a Project Manager role
• Supportive leadership and clear expectations

How to Apply

If you have 3–5 years of insurance restoration experience and are open to a professional change, we’d like to hear from you.

Apply with your resume and a brief note outlining:

• Your restoration background
• The type of claims you’ve worked on
• Your experience with Xactimate and Xactanalysis

Job Type: Full-time

Pay: $60,000.00-$70,000.00 per year

Benefits:

• Casual dress
• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Profit sharing
• Vision care

Work Location: In person