Project Coordinator, Content And Storytelling

• Full-time, Non-Ongoing, APS 5 position
• $88,834 - $96,829 p.a. plus 15.4% superannuation
• Australia’s leading museum located waterside in beautiful Darling Harbour

The Australian National Maritime Museum is seeking a motivated and experienced Project Coordinator to join the Creative team in a full-time, non-ongoing role for a period of 18 months.

About the Australian National Maritime Museum
As one of Sydney’s most visited museums, the Australian National Maritime Museum shares our national maritime story across Australia and the world, online, onsite and through research, presentations and travelling exhibitions, and provides must-visit museum experiences that delight and inspire.

We connect our visitors with the oceans and waterways that are the heartbeat of who we are. From deep time to modern Australian and beyond, we explore our past, our present and future as an island nation shaped by sea, offering a sustainable and cohesive vision for the future.

The Museum welcomes over 2.5 million local, interstate and international visitors annually, and is supported by a thriving and passionate staff, membership, volunteer and education base. Find out more at sea.museum.

About the Role
As the Project Coordinator, Content and Storytelling, you will help bring ideas, stories, and experiences to life through the delivery of innovative creative, digital, research, and exhibition projects that connect audiences with the Museum in meaningful ways.

Working closely with the Program Delivery Lead, you will play an integral role in coordinating and delivering projects from concept through to completion, ensuring outcomes align with the Museum’s strategic vision and creative ambitions. You will apply sound judgement, strong organisational skills, and a collaborative approach to manage project activities, support planning processes, and keep multiple priorities moving forward in a dynamic and fast-paced environment.

This role is ideal for someone who thrives on collaboration and enjoys working across multidisciplinary teams to turn ideas into engaging audience experiences. You will contribute to strengthening project management practices, coordinating resources effectively, and building strong relationships with internal and external stakeholders to deliver high-quality outcomes.

You are a proactive and creative thinker with a passion for storytelling, project delivery, and creating impactful experiences that inspire, engage, and connect communities with culture, history, and ideas.

Please note: This recruitment process is intended to fill both current and future vacancies. While the position on offer is non-ongoing, a merit pool of suitable applicants may be established to fill similar ongoing and non-ongoing positions within the next 18 months.

Key Accountabilities
Under limited direction, this position is responsible for delivering the following functions:

• Coordinate and support the scheduling and tracking of project activities, milestones, and deliverables ensuring projects progress in line with agreed timeframes and priorities.
• Maintain accurate project documentation and records including briefs agendas approvals, governance documentation and project communications ensuring records are up to date and accessible.
• Monitor project progress, identify risks, issues and dependencies and escalate matters where appropriate to support effective project delivery and governance.
• Support the Program Delivery Lead in ensuring all projects and initiatives align with the Museum’s vision, strategic objectives and audience outcomes.
• Contribute to the development and implementation of project plans, workflows and delivery approaches that support innovation, partnerships, and continuous improvement initiatives.
• Liaise with internal and external stakeholders to support project coordination and resolve routine issues and facilitate effective cross-functional collaboration.
• Communicate project updates, risks, outcomes and key information clearly and in a timely manner to relevant stakeholders.
• Support resource coordination activities, including tracking the utilisation of personnel, budgets, materials and project management tools and reporting processes.
• Identify opportunities to improve project workflows, systems and administrative processes contributing to continuous improvement across project delivery practices.
• Model and promote the Museum’s values of diversity, inclusion, and wellbeing contributing to a positive, collaborative and high performing team culture through active participation in team and development activities.

Selection Criteria
The successful candidate will demonstrate their capacity against the following:

• Demonstrated experience coordinating and supporting the delivery of projects or events within defined timeframes and budgets including monitoring progress and supporting project governance and reporting processes.
• Strong organisational skills, with the ability to manage competing priorities, track workflows and project activities, identify risks or issues and deliver agreed outcomes.
• Well-developed written and verbal communication skills, including the ability to prepare project documentation.
• Proven ability to work collaboratively with diverse stakeholders and contribute to team outcomes.
• Demonstrated commitment to continuous improvement, inclusion, and organisational values.

Qualifications and/or relevant experience required
Mandatory:

• Experience with project management tools and practices.

Desirable:

• Knowledge of governance and compliance processes in a cultural or public institution.
• Tertiary qualifications in a relevant field or equivalent experience.

When applying via our online e-recruitment system, please provide a written application addressing each Selection Criteria. Your current resume is also to be included in your application.
In addition to an application and your resume, the assessment process for this position may also include an interview and referee reports.

Applications Close: 11:30pm AEST, Wednesday 3 June 2026. No applications will be accepted by mail or email.

Selection for this position will be made on the basis of relative merit which will be assessed against each item of the selection criteria. Applications that do not address the selection criteria will not be considered for shortlisting by the Selection Panel. As part of the selection process the Selection Panel may invite candidates to undertake online testing, skills-based assessment and provide samples of written work at interview.

This position is open to all eligible members of the community, and we welcome and encourage applications from people with disability, the LGBTIQ+ communities, from Aboriginal and/or Torres Strait Islander people, and people from culturally and linguistically diverse backgrounds. To be an eligible member of the community, you must be an Australian citizen. Applications may be accepted from Australian permanent residents who are in the process of acquiring Australian citizenship. All employees will be required to satisfactorily complete an Australian Federal Police National Police Check and obtain and maintain a Working with Children Check registration.

What We Offer You
Working at the Museum offers a stunning office location plus access to a range of benefits including:

• A competitive salary, plus 15.4% superannuation
• Generous leave and flexible working arrangements
• Great training and development opportunities
• Rewards and recognition initiatives
• Our Employee Assistance Program (EAP – a free counselling service for you and your family).
• Wellbeing initiatives including free flu shots and reimbursement for optical
• Staff Regatta – Sailing on the Harbour.

RecuitAbility
RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information see: RecruitAbility | Australian Public Service Commission (https://apsc.gov.au)

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