Project Coordinator – Executive Creative Support

The Project Coordinator supports planning, execution and delivery of projects by managing timelines, operational communications, documentation, and cross-functional coordination. This role ensures projects stay organized, on track, and aligned with team goals by facilitating collaboration across creative, communications, and operational teams. The coordinator also documents and manages all phases of the creative process to support efficient workflow, accuracy, and timely delivery

Key Responsibilities:

• Coordinate project schedules, deliverables, meetings, and workflows across cross-functional teams.
• Track progress, flag risks, and help resolve issues to keep projects on time and within scope.
• Maintain project documentation, status reports, and communication plans.
• Facilitate collaboration between team members, stakeholders, and external partners.
• Organize assets, manage intake requests, and support project prioritization.

During the selection process you may participate in an OnDemand (pre-recorded) interview that you can complete at your convenience. During the OnDemand interview, a question will appear on your screen, and you will have time to consider each question before responding. You will have the opportunity to re-record your answer to each question — Mayo Clinic will only see the final recording. The complete interview will be reviewed by a Mayo Clinic staff member and you will be notified of next steps.

This vacancy is not eligible for sponsorship/ we will not sponsor or transfer visas for this position. Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.

Requires a bachelor’s degree in a related field; or a high school degree plus 5 years of relevant work experience. Strong written and oral communication skills. Ability to communicate in a way that creates clarity, simplifies messages, and aligns with organizational strategy. Knowledge of channels for communication and the ability to build effective communication and engagement strategies.

Must be a self-starter with the ability to independently identify opportunities, solutions and resolve challenges. Demonstrated ability to deliver impactful results. Requires an attitude that actively seeks out change, embraces critical questioning, innovation, service and continuous improvement. Must understand how to deal with and navigate ambiguity, and act without having the total picture. Adaptable or flexible. Demonstrated professionalism and ethics, with ability to earn credibility through integrity and transparency. Role models service excellence. Motivates others by being present, engaged, attentive, invites diverse perspectives, demonstrates and inspires a collaborative spirit.

Must be able to work effectively in a collaborative, academic environment that thrives on teamwork and collegial relationships. Must possess the ability to inspire trust and confidence and maintain a high degree of professionalism and confidentiality.

Preferred Skills & Qualifications:

• 2–4 years of experience in project coordination, project management, operations, or related roles.
• Strong organizational skills and attention to detail, with the ability to manage multiple projects in a fast-paced environment.
• Proven ability to work cross-functionally with creative, communications, technical, and operational teams to support aligned project execution.
• Skilled in documenting and managing the full creative process—from intake through delivery—to ensure clarity and accountability.
• Experience using Workfront or similar project management platforms to track timelines, workflows, approvals, and resources.
• Effective communicator with strong interpersonal and collaboration skills.