Project Coordinator (Interiors)

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Thinking about a change?

We recognize that the construction industry is changing at a rapid pace, and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting projects. It doesn’t matter what your expertise and craft is – there are no boundaries. We are a group of professionals with a variety of expertise within pre-construction, construction, and post-construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at EllisDon could look like for you. As you can see, we are a diverse bunch.

Above all, we are a group of individuals with unique experiences and at EllisDon, we choose to celebrate the strength in our differences, every day. EllisDon’s commitment to Inclusive Diversity is to work together to create an environment where every employee feels safe to be their true and authentic self. Ultimately, EllisDon’s purpose is to provide people with similar values the opportunity to achieve their full potential; to deliver that opportunity for great careers to one another; and to contribute meaningfully to the community we share with others.

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As an Interior Project Coordinator for our Furniture, Equipment and Design (“ED FED”) team, you will:

• Assist Project Manager with project coordination and administrative tasks, including scheduling, budgeting, procurement, and coordination with vendors and contractors.
• Lead order entry activities on third party vendor platform.
• Assist with the coordination of vendors, contractors, and other tradespeople, including obtaining quotes delivery dates, and shipping information.
• Negotiate trade discounts, payment terms and ensure product availability.
• Verify all order confirmations and invoices to ensure data accuracy and alignment with Purchase Orders.
• Collaborate with other members of the project team, including consultants, contractors, and vendors, to achieve project goals and objectives, including coordinating deliveries and installations.
• Distribute and coordinate project deliverables and schedules for all project stages.
• Coordinate the project document control and exchange process, liaising with internal and external team members.
• Track and resolve project deficiencies, collaborating with vendors to rectify order issues.
• Attend site visits to discuss project parameters, installation logistics, and issue resolution for internal and client projects.
• Coordinate and maintain a schedule for milestone documentation, Shop Drawings, RFIs, Certificates of Payments etc.
• Prepare and update project management timelines for both internal development initiatives and client-facing projects.
• Maintain and strengthen relationships with installers and construction partners, ensuring timelines are met for internal builds and client projects.
• Attend project meetings; take and distribute minutes and follow up on important action items.

Is this role right for you?

• You have a bachelor’s degree or diploma in Interior Design, Industrial design, Architecture or equivalent
• You have extensive knowledge of furniture, equipment and finishes
• You have 1+ years of Interior Design experience and an understanding of healthcare related design concepts.
• You are Proficient in Microsoft Office Suite & Adobe Suite.
• You have excellent understanding of construction drawings and specifications.
• You have exceptional attention to detail and time management skills.
• You have excellent interpersonal and communication skills – verbal, written and design articulation
• You are willing and able to travel to project sites

EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.

Go ahead and be yourself. We'll pay you for it!

We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity.

Accommodation for Applicants with disabilities will be made during the recruitment process when requested.

We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates. If you haven’t already, be sure to create a profile on our Careers page here to remain up to date on the status of your application and learn about new career opportunities as they arise.