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Project Manager

Posted on Sept. 12, 2025

Espoo, Finland
0 - 0 USD (yearly)

Full Time

Aalto University is where science and art meet technology and business. We shape a sustainable future by making research breakthroughs in and across our disciplines, sparking the game changers of tomorrow and creating novel solutions to major global challenges. Our community is made up of 13 000 students, 400 professors and close to 4 500 other faculty and staff working on our dynamic campus in Espoo, Greater Helsinki, Finland. Diversity is part of who we are, and we actively work to ensure our community’s diversity and inclusiveness. This is why we warmly encourage qualified candidates from all backgrounds to join our community.

We are now looking for a

Project manager

to join Aalto university’s Reseach services (Post-award services). In this position you will be responsible for the administration of major externally funded research projects coordinated by Aalto university (post-award services). We wish that the selected person could start as soon as possible. The position is permanent.

Your role and goals

As a project manager your task is to manage the administration of large multipartner research projects coordinated by Aalto University. These international projects represent top-level scientific research and they are of key importance both to the University and the research team. As a project manager you are in charge of the administration of projects from the grant agreement phase to final reporting in cooperation with the PI (Principal Investigator) professor, the project consortium and the financier. You are the link to other services provided by Aalto University during project lifetime.

In addition, training and advicing of the researchers and Aalto service organization is part of your job. If necessary the job include Grant advisor’s tasks.

Your role may also include participating as an expert or project manager in internal projects. For example, a development project related to worktime allocation for research projects is in starting phase.

Your network and team

You are part of Aalto Post-award services team at Research Services and work closely with Pre-award services, Academic legal services, Financial services and other support services within Aalto university.

Your experience and ambitions

You have previous experience in the administration of externally funded research projects. Experience as a project manager is considered as an asset.We expect you to have a good knowledge on relevant funding instruments, e.g. Horizon 2020 and Horizon Europe.

In order to be successful as a project manager you have the ability to work independently, skills to manage large entities and high level organizational skills. You are able to search knowledge from different sources and to distribute and to interpret funding terms and conditions to academic researchers. Your cooperation, networking and communication skills are excellent. Your way of working is based on problem solving and you are customer oriented.

Excellent skills in English are required while Finnish language proficiency is an asset.

What we offer

Meaningful and inspiring environment. We are proud of our purpose to shape a sustainable future. We spark the game changers of tomorrow, and renew society with research-based knowledge, creativity and an entrepreneurial mindset.
Culture that inspires and includes everyone. All our work is guided by the values of the university: responsibility, courage, and collaboration. It’s the people that create Aalto, now and in the future. We want to be an open community where equality and inclusion enable curiosity, innovation, collaboration and wellbeing.
Responsible and meaningful role with true impact in our University’s/ School’s success, and in the end, in the wellbeing and development of our society.
Support, coaching and sparring when you feel you need it.
Great possibilities for competence development and learning. We constantly keep learning to find the most impactful ways to empower – and invest in – our people.

Our vast array of professional development opportunities means you will grow and learn, having the chance to participate actively in staff trainings and development projects based on your interests and needs.

We value work-life balance and well-being in all aspects of life. We work in a hybrid model, with the primary workplace located at the Otaniemi Campus in Espoo. Life on the revitalized campus is vibrant, featuring stunning architecture, tranquil nature, and a variety of cafes, restaurants, and services, all complemented by excellent public transportation connections.

Join us!

To apply, please share a motivation letter and a CV with us, no later than 28th of September 2025.

If you wish to hear more about the position, you can reach out to Service manager Jukka Hyvönen (tel. +358 50 476 8856 or email jukka.hyvonen@aalto.fi) on Friday 19th September 11.00-15.00 and Tuesday 23rd September 13.00-16.00.

In technical questions related to the application please contact HR Partner Minna Tevä (email minna.teva@aalto.fi)

We will go through applications, and we may invite suitable candidates to interview already during the application period. We aim to have a transparent and equal recruitment process, so feel free to ask us for feedback.

Please note: Aalto University’s employees should apply for the position via our internal HR system Workday (Internal Jobs) by using their existing Workday user account (not via the external webpage for open positions).