Projects Administrator (On Site)

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We are seeking a Projects Administrator to play a key supporting role to management in the day-to-day running of the business. This is a hands-on role, both office-based and on the road, suited to someone who is highly organised, trustworthy, discreet, commercially aware, and comfortable working with numbers. The ideal candidate will work quickly and accurately across a wide range of administrative and operational tasks, supporting management to keep projects and operations running efficiently.

Key Responsibilities

• Support the coordination and administration of daily business operations and ongoing projects.
• Liaise closely with all departments to ensure smooth project and operational delivery.
• Handle sensitive information with discretion and maintain strict confidentiality at all times.
• Prepare for discussions and meetings, ensuring all relevant paperwork and documentation are ready in advance.
• Set up, attend, and minute meetings; ensure actions are recorded and followed up promptly.
• Schedule and organise appointments, visits, and internal communications.
• Obtain and compare supplier quotes to ensure value for money.
• Assist with job confirmations, pricing checks, scheduling, and logistics.
• Liaise with suppliers and contractors, ensuring all agreements are documented and confirmed in writing.
• Monitor project budgets, timelines, and deliverables.
• Analyse figures, costs, and reports to support accurate decision-making.
• Compile and summarise key information clearly for management review.
• Maintain organised records and documentation to support effective decision-making.
• Act as a communication link between management, staff, and external partners.

Skills & Experience

• Strong administrative and organisational skills.
• Commercially aware with sound financial understanding.
• Strong mathematical skills — confident and savvy with figures, cost analysis, and data accuracy.
• Strong computer skills, including Excel, Word, and Outlook.
• Experience with ERP systems
• Excellent communication skills, both verbal and written — confident, professional, and clear.
• Strong negotiation skills — a distinct advantage.
• Proven ability to work quickly and accurately under pressure.
• Fast learner who can adapt quickly to new systems and tasks.
• Skilled in meeting preparation, note-taking, and action follow-up.
• Strong follow-through on tasks and ability to close out actions efficiently.
• Previous experience in projects, operations, or administration.
• Demonstrated ability to handle confidential information with integrity and professionalism.

Personal Attributes

• Trustworthy, discreet, and dependable.
• Fast, efficient, and results-focused.
• Thrives in a busy, varied environment.
• Strong with numbers and clear in communication.
• Highly organised, with excellent time management and prioritisation skills.
• Collaborative and confident working with all departments and external stakeholders.
• Adaptable and comfortable working both in the office and on the road across different sites and projects.

Job Type: Full-time

Benefits:

• Bike to work scheme
• Company pension
• Employee assistance program
• On-site parking

Ability to commute/relocate:

• Navan, CO. Meath: reliably commute or plan to relocate before starting work (required)

Location:

• Navan, CO. Meath (preferred)

Work Location: In person