Purchase Ledger Clerk

About the Position

• As a Purchase Ledger Clerk at Zeeco, you will play a vital role in our accounting department, handling all aspects of the accounts payable function. You will work closely with buyers, project engineers, and other departments to ensure the proper approval processes are followed for purchase orders and invoices. This role is critical to maintaining smooth financial operations and supporting the company’s cost control measures.

Key Responsibilities

• Supplier Records:
• Set up new supplier accounts in Sage, ensuring all required information and quality approvals are in place.
• Maintain accurate and up-to-date supplier records, including payment terms and bank details.
• Regularly reconcile supplier statements to ensure accuracy.

• 
  Invoice Processing:
• Review purchase orders for correct coding of supplier account, nominal accounts, departments, and projects.
• Verify that supplier and intercompany invoices align with purchase orders in terms of pricing, quantities, goods received, and payment terms.
• Resolve invoice queries by liaising with procurement, goods-in, project managers, suppliers, and intercompany offices.
• Process invoices against purchase orders and ensure approval at all stages.
• Code non-PO invoices appropriately and obtain approval prior to processing.
• Reconcile and code corporate credit card statements, ensuring proper authorizations.
• Archive invoice records annually.

• 
  Payments:
• Prepare supplier payment forecasts for cash flow planning.
• Generate weekly payment runs and upload to the bank for approval, ensuring alignment with supplier payment terms.
• Handle ad hoc and same-day payments as required.
• Ensure pro-forma invoices and advance payments are pre-approved and promptly followed up with invoices.
• Allocate payments to invoices, resolve payment queries, and request refunds for credit notes.
• Maintain a clean payables ledger.

• 
  Month-End Duties:
• Ensure supplier invoices are processed by month-end deadlines.
• Identify material value invoices for prepayment and accrual purposes.
• Support the team in achieving month-end closure deadlines.

• 
  Other Responsibilities:
• Assist with annual audit requirements.
• Provide coverage for the accounts team during absences.

About You

• We’re looking for a dedicated professional with the following:
• Experience & Knowledge:

• At least 3 years’ experience in a finance department, particularly in a similar role.
• Familiarity with Sage200 is advantageous.
• Good knowledge of VAT rules and international payment processing is desirable.
• Skills & Attributes:

• Proficient in Microsoft Office, especially Excel.
• Strong verbal and written communication skills, with the ability to liaise confidently with non-accounting staff across departments.
• Highly organized, with excellent time management and multitasking abilities.
• Resourceful and detail-oriented, with strong problem-solving skills.
• Flexible, dependable, and a strong team player.
• Capable of working autonomously and making decisions proactively.
• Committed to continuous improvement and learning.