Purchasing Coordinator

At Source, we make offices work better. We do this with expert, highly personalized service. With showrooms across Canada, we make it easy for our customers to experience our wide range of products. Our expansive warehouse network carries the largest in-stock inventory in the country, so our customers can get what they need, fast. Whether their office is large, small, or located at home, we help them create a functional and engaging office space where everyone is inspired to do great work.

The Purchasing Coordinator is responsible for receiving and generating purchase orders and accurately calculating the cost of each item according to manufacturer specifications. They also process stock transfers between stores and ensure timely communication to sales representatives to allow them to manage customer expectations if items are backordered.

Main Responsibilities:

Purchasing and Transfers

- Generate purchase orders on behalf of sales representatives in proprietary system for all items not in stock.
- Process stock transfers between stores and ensure that optimal inventory levels are maintained.
- Match supplier acknowledgments to their respective purchase orders and notify sales representatives if any items are backordered to manage client expectations.
- Monitor inventory levels and place orders with suppliers as necessary.
- Act as liaison with suppliers, freight forwarders, transport companies, and customs brokers
- Place orders for deficiencies/spare parts to be used for repairs and parts replacements.
- Update costing in the system.
- Correspond with freight companies for quotes and claims.

What you bring to the role:

- Self-motivated and reliable
- Strong systems knowledge: Syspro, Microsoft Dynamic NAV system environment, MS Office
- Flexible, adaptable and must be able to work under pressure.
- Must be a team player who readily shares relevant information and communicates them clearly
- Strong organizational, time management and problem-solving skills are musts.

Qualifications:

- High school diploma a minimum
- 1+ years of experience in a purchasing or administrative role
- Post-secondary education: business management or administration is preferable.
- Exceptional customer service skills and strong follow-up are required.
- Superior time management skills, multitasking skills and the ability to prioritize tasks with minimal supervision.
- Effective communication skills for customer-facing functions - both verbal and written.

\#INDHP

Job Type: Full-time

Pay: $45,000.00-$55,000.00 per year

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Vision care

Work Location: In person