Purchasing Intern

About Olala Homes

Olala Homes is a fast-growing tech-enabled real estate management and hospitality company with headquarters in Barcelona. We are part of a Hospitality group that manages over 1200 short-term rentals, hotels, and other unique accommodations, as well as 10 restaurants , across multiple countries in Europe, Asia and the Middle East. Our mission is to provide our guests with unique hospitality experiences while promoting an efficient and sustainable way of travelling with style. Since our beginning in 2014, we’ve expanded our operations to 17 cities and are on our way to continue growing in different markets worldwide by offering travellers smart/digital and stylish accommodations and high-level service.

Your role

As a Purchasing Intern, you will play a key role in supporting the purchasing department by assisting with various tasks related to the procurement of goods and services. You will assist in communicating with suppliers to request quotes, place orders, and ensure the timely delivery of goods and services. You will support the preparation and processing of purchase orders, ensuring that all order details, such as item descriptions, quantities, and pricing, are accurate. Additionally, you will help track inventory levels, ensuring that stock is maintained at optimal levels and assisting in identifying when new orders are needed to prevent stockouts. You will also conduct research to identify potential suppliers, compare prices, and evaluate product quality to help the company make informed purchasing decisions. You will maintain accurate and up-to-date records of purchases, delivery schedules, and supplier information within the company’s procurement system. Furthermore, you will assist in checking supplier invoices against purchase orders and delivery notes to ensure accuracy before processing payments. Lastly, you will support efforts to analyze costs and find opportunities for savings or improvements, including helping negotiate better terms with suppliers when necessary. By supporting these tasks, you will gain hands-on experience in the purchasing process and learn the key functions that ensure the company’s operations run smoothly.

Your Journey

• Assist in communicating with suppliers to request quotes, place orders, and ensure timely delivery of goods and services.
• Support the preparation and processing of purchase orders, ensuring accuracy in item descriptions, quantities, and pricing.
• Help track inventory levels and assist in identifying when new orders are needed to prevent stockouts.
• Conduct market research to identify potential suppliers, compare prices, and evaluate product quality.
• Maintain accurate and up-to-date records of purchases, delivery schedules, and supplier information in the procurement system.
• Assist in reviewing supplier invoices against purchase orders and delivery notes to ensure accuracy before processing payments.
• Support cost analysis efforts and help identify opportunities for savings or improved terms with suppliers.

What do you bring to your trip

• Familiarity with Microsoft Office or Google Suite: Having experience with programs like Excel, Word, and Google Sheets is valuable, as these are commonly used for tracking purchases, creating reports, and managing supplier information.
• Basic Knowledge of Supply Chain or Procurement: A background in supply chain management, inventory control, or procurement processes, even at an introductory level, would be helpful.
• Customer Service or Communication Skills: Experience in customer-facing roles or any job that involved clear communication with clients, vendors, or internal teams can be beneficial for handling supplier relations and purchase order processing.
• Attention to Detail and Organizational Skills: Experience with managing schedules, handling multiple tasks, or working with data can demonstrate an ability to stay organized and ensure accuracy in tasks like tracking orders and processing invoices.
• Problem-Solving: Any experience where you identified and resolved issues, such as troubleshooting or optimizing processes, would be useful for handling unexpected challenges in purchasing.

Diversity and Sustainability

At Olala Homes, we take pride in cultivating a vibrant and inclusive work environment that celebrates individuality and diversity. We believe that these are invaluable assets that fuel innovation, foster creativity and drive our overall success.

Additionally, we believe in taking action towards curving the impact that our company has on its environments. This includes implementing energy efficient practices and engaging in community projects that promote cultural preservation among others actions.

We look forward to receiving your application!

For more information about Olala Homes, visit www.olalahomes and to keep up to date with Olala Homes’ news, follow us on LinkedIn and Instagram!