Purchasing Specialist Ii

JOB SUMMARY

EXAMPLES OF WORK PERFORMED

• Assures that anticipated expenditures are legal/properly authorized and best value is achieved for purchases prior to encumbering funds
• Analyzes high volume materials and services to determine the best sourcing strategy between competitive bid and cooperative purchasing methods
• Works with vendors/contractors to aid their understanding of the purchasing requirements for local governmental entities
• Prepares and administers invitation for bid process by performing research and review and revision of specifications provided by end-users
• Reviews and analyzes vendor award information and processes award recommendation for Commissioners Court
• Processes requisitions and approvals of purchase orders up to $50,000
• Researches, reviews, and assists in the development of contracts, and prepares for agenda item placement
• Serves as primary contact for internal and external customers on solicitations and purchase agreements during the solicitation process
• Reviews and collects supporting documentation for requisition approval processing
• Collaborates with legal department and county Budget/Auditor offices to ensure expenditures are properly authorized
• Coordinates and schedules procurement card distribution appointments
• Performs quality control of various documents and ensures they meet purchasing policies and compliance implemented by federal, state, and local laws
• Reviews and processes asset transfer and disposal requests and prepares asset sales agreements for Commissioners Court agenda placement
• Prepares monthly asset reporting for Commissioners Court agenda placement
• Coordinates annual asset audit
• Maintains all electronic and physical purchasing files
• Provides customer service to customers and staff via telephone, email or in person
• Attends all meetings and trainings, as required
• Performs special duties as assigned

• Reports directly to – Purchasing Manager
• Direct Reports – No

• Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying
• Position involves safely operating a motor vehicle

• Work is primarily indoors in an air-conditioned environment
• Travel between work sites, as required

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency

MINIMUM QUALIFICATIONS

• High school diploma or equivalent and four (4) years of purchasing related experience (i.e., finance, accounting, etc.) OR an equivalent combination of education and experience
• Knowledge of local, state, and federal government finance practices
• Working knowledge of Microsoft Office Suite

SUPPLEMENTAL INFORMATION

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) calendar days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilco.org/hr.

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.