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Quality Focused Hr Coordinator
Posted on Dec. 30, 2025
- København, Denmark
- 0 - 0 USD (yearly)
- Full Time
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Quality focused HR Coordinator
People & Organization
Do you have a strong administrative profile and enjoy working with structured processes and checklists—while also thriving in collaboration with people? Are you service-minded, detail-oriented, and solution-driven? Then the role as our new HR Coordinator might be the perfect fit for you.
The Role
You will join the HR team in Copenhagen, which supports the entire employee lifecycle at Xellia—from recruitment to offboarding—including contracts, payroll, compensation and benefits, global mobility, leave, and more.
We manage HR and payroll tasks for our Danish and Norwegian organizations and support our international colleagues across the globe. As we are a small team, collaboration and flexibility are key, and every contribution matters.
Your primary responsibilities may include:
- Daily HR administration, including preparation of employment contracts, addendums, and other employment documentation, as well as ensuring timely updates of payroll-related data
- Supporting leaders in recruitment activities, including coordination, test feedback, and candidate evaluation
- Creating, updating, and offboarding employees in HR, payroll, and time/leave management systems
- Supporting mobility, immigration, and relocation processes to and from Denmark
- Responding to inquiries from managers and employees
- Providing HR- and payroll-related data to internal stakeholders and external authorities
- Supporting annual HR processes such as bonus cycles, salary reviews, and negotiations for employees covered by collective agreements
- Managing electronic archiving and ensuring compliance with approval workflows and potential audits
- Updating HR policies and internal standard documents
- Facilitating knowledge sharing and updates for leaders of Danish employees
- Coordinating and facilitating introduction days for new employees
- Handling various ad hoc HR-related tasks
You will receive a thorough onboarding program and work closely with your future colleagues, gaining insight into relevant legislation, internal policies, and HR processes.
Our Department
HR & Payroll in Copenhagen consists of four colleagues working in an informal and international environment with extensive interaction across the organization. We are busy, but we take the time to think things through and focus on finding the right solutions.
Globally, our HR organization consists of approximately 18 colleagues across our Danish and international entities.
Your Profile
You have an administrative background and may have experience from a similar organization working with HR and/or payroll. You:
- Are structured and detail-oriented
- Are comfortable working with IT systems and paperless workflows
- Can manage multiple tasks while maintaining a high level of quality
- Thrive in a fast-paced environment and enjoy improving processes
- Communicate clearly in both Danish and English, verbally and in writing
- Take ownership and ensure tasks are followed through to completion
- Work independently while valuing collaboration and maintaining a positive, professional attitude
We Offer
A dynamic role with opportunities for professional development in an international company undergoing transformation. You will work independently while being part of a skilled and dedicated team, characterized by an informal and friendly working atmosphere.
Application & Contact
We hope you can join us as soon as possible, as we have many exciting tasks waiting for you. If you have questions about the position, you are welcome to contact Senior Manager, Peter Hvass on telephone 26 82 16 82
Xellia Pharmaceuticals is the global leader in fermentation-based, non-beta-lactam anti-infectives, supplying Active Pharmaceutical Ingredients (APIs) and Finished Dosage Forms (FDFs) to over 500 pharmaceutical companies across 80 countries.
Recognized by the World Health Organization and the European Union for our critical medicines, we play a vital role in combating severe infections and antimicrobial resistance. Headquartered in Denmark, we operate manufacturing sites in Copenhagen, Denmark; Budapest, Hungary; and Taizhou, China, with R&D and commercial operations in eight additional locations globally. As the only European manufacturer of several key anti-infectives and with a heritage spanning over 120 years, we are driven by purpose and progress.
With more than 1100 employees, our impact starts from within. We offer a workplace where ideas, curiosity, and initiative thrive, and where your role evolves with your ambition. Instead of rigid structures, we provide real responsibility, freedom to explore, and support to grow. Together, we shape not only the future of our company and the development of our people, but also the health of communities worldwide.
Further information about Xellia can be found at: www.xellia.com
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