Real Estate Assistant (High Volume Team)

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Job Title: Real Estate Assistant – High-Volume Team

Location: 8 Sampson Mews
Schedule: Monday–Friday, 9:00 a.m.–5:00 p.m. (in office - none negotiable)
Compensation: $65,000 base + performance-based bonuses
Growth: Annual salary review with opportunity for advancement
Car Required: No

About the Opportunity

We’re looking for a detail-driven Real Estate Administrative Assistant to support a fast-paced, high-producing real estate team. This role is ideal for someone who takes ownership, thinks proactively, and excels at managing multiple moving parts behind the scenes.

You’ll play a critical role in ensuring seamless transactions, exceptional client communication, and organized, compliant workflows—allowing the sales team to stay focused on growth and client relationships.

What You’ll Be Responsible For

• Serve as a primary point of contact for clients via shared email and phone lines, delivering timely, professional, white-glove service
• Prepare, review, and manage all transaction paperwork (listings, offers, amendments, and related documents) with accuracy and attention to detail
• Coordinate property showings, confirmations, feedback, and calendar management
• Upload and manage documents across required platforms and systems
• Track transactions from conditional stages through closing, liaising with lawyers, mortgage brokers, cooperating agents, and clients
• Maintain organized digital files, checklists, and CRM records; assist with basic reporting as needed
• Handle sensitive and confidential information with professionalism and discretion

What We’re Looking For

• 2+ years of Real Estate administrative experience
• Strong written and verbal communication skills with a client-first mindset
• Exceptional organization and ability to manage competing priorities in a high-volume environment
• Comfort using Google Workspace and/or Microsoft 365
• Experience with e-signature tools (e.g., DocuSign), showing platforms (e.g., BrokerBay), MLS input, and CRMs (e.g., Sphere/BoldTrail or similar) is an asset
• Reliable, proactive, solutions-oriented, and professional
• Ability to work on-site Monday–Friday, 9:00 a.m.–5:00 p.m.
• Sound judgment and strict confidentiality are essential

Compensation & Professional Growth

• $65,000 base salary
• Performance-based bonus incentives
• Annual compensation review with opportunity for increased responsibility and growth

Job Type: Full-time

Pay: $65,000.00 per year

Work Location: In person