Real Estate Licensed Administrative Assistant

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Real Estate Licensed Administrative Assistant

Licensed Real Estate Administrative Assistant

Are you a licensed real estate agent who thrives on organization, multitasking, and providing exceptional support? The J&B Team is seeking an energetic, licensed Real Estate Administrative Assistant to play a critical role in maximizing our team's productivity and success. If you're proactive, detail-oriented, and love helping others succeed, we want to hear from you!

What You'll Do:

• Administrative Support:
• Manage calendars, schedule appointments, coordinate team meetings, and proactively handle scheduling conflicts.
• Maintain comprehensive office organization and ensure efficient workflow.
• Assist in preparing listing and buyer packets, ensuring accuracy and completeness.
• Provide exceptional clerical support, including data entry, document preparation, and maintaining client files.
• Agent & Team Support:
• Be a resourceful and approachable point of contact for agents, assisting with their daily needs and helping streamline their activities.
• Facilitate smooth team operations by anticipating needs, responding promptly to requests, and proactively solving problems.
• Support and coordinate team-building activities, meetings, and training sessions.
• Event Coordination:
• Plan, organize, and execute team events, open houses, client appreciation gatherings, and training seminars.
• Coordinate logistics including venue arrangements, catering, guest communications, and material preparations.
• On-the-Ground Assistance:
• Run occasional errands related to listings, including delivering signs, lockboxes, and marketing materials to properties.
• Coordinate property access for photographers, inspectors, appraisers, and other real estate service providers.
• Ensure timely placement and removal of property signage and marketing materials.
• Communication & Client Service:
• Handle incoming communications (phone calls, emails, texts) with exceptional professionalism and responsiveness.
• Provide outstanding customer service to clients, responding promptly to inquiries and requests.
• Maintain positive relationships with clients, colleagues, and industry professionals.
• Financial & Software Management:
• Utilize Google Workspace for collaborative document creation and organization.
• Maintain accurate financial records and perform basic bookkeeping tasks using QuickBooks.

What We're Looking For:

• Active Real Estate License required.
• Proven administrative or real estate support experience preferred.
• Highly organized, detail-oriented, and excellent at multitasking.
• Proficiency in Google Workspace, QuickBooks, and CRM systems.
• Exceptional communication skills (written and verbal).
• Friendly, professional demeanor, and superior client service skills.
• Reliable transportation and flexibility for occasional property visits.

Why Join Us:

• Be part of a dynamic, growth-focused real estate team.
• Opportunity to significantly impact the productivity and success of the entire team.
• Collaborative and supportive work environment.

Ready to play a pivotal role in the continued success of The J&B Team? Apply today and take your real estate career to the next level!

Job Types: Full-time, Contract

Pay: $24,960.00 - $58,844.93 per year

Benefits:

• Employee discount
• Paid time off

Application Question(s):

• Do you have your own laptop, cell phone, and vehicle?

License/Certification:

• Real Estate License in AL (Required)

Ability to Commute:

• Mobile, AL 36695 (Required)

Ability to Relocate:

• Mobile, AL 36695: Relocate before starting work (Preferred)

Work Location: In person

Job Type: Full-time

Pay: $25,000.00 - $49,900.00 per year

Application Question(s):

• Do you have your own laptop, cell phone, and vehicle?

Ability to Commute:

• Mobile, AL 36695 (Required)

Ability to Relocate:

• Mobile, AL 36695: Relocate before starting work (Required)

Work Location: In person