Real Estate Transaction Coordinator

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Job Title: Transaction Coordinator

Location: Williamson County

Job Type: Full Time

Reports To: Operations Manager / Broker

About Us

A dynamic, top-producing real estate team in Central Texas, Williamson County, is seeking a highly organized, detail-oriented Transaction Coordinator to manage all aspects of real estate transactions from contract to close.

Job Summary

This position is ideal for someone who thrives on structure, communication, and project management. Enjoys working behind the scenes to ensure document accuracy, timelines are met, and communication for clients, agents, lenders, and title. You’ll oversee transaction Management with the help of Virtual Assistants who execute daily tasks, ensuring each client receives high-quality customer service. This job is in office 95%, a private office is provided, with minimal work from home. The main function of this position is to ensure that transactions run smoothly, provide positive and supportive client communication and proactive approaches to transaction management and client/agent outreach.

About You

You likely have every color of highlighter and Sharpie because you love sorting and organizing; it calms you. In your home and office, everything has a place, and there’s a place for everything because you enjoy order and making sense of chaos. You enjoy getting together with those you’ve known for a long time and meeting new people, and when people describe you, the words bubbly, joyful, and friendly are frequently used. You don’t shy away from problem-solving. When an issue arises with a system or process, you dig into every detail of that system to find where you can optimize functionality. You do not procrastinate because you have a system for executing tasks, and getting the work done is of utmost importance to you. Rather than pushing your work off on others, you raise your hand to help with other tasks or assist with fine-tuning systems elsewhere in the company. You never make excuses; instead, accountability and growth are core values for you that you are not willing to compromise.

Key Responsibilities

Required:

• Minimum 2 years of experience in real estate transaction coordination, operations, or project management. With a strong understanding of real estate contracts and the transaction process.
• Enjoys a client-facing role for communication. Is the supportive and professional voice, guiding clients through their transaction.

• Excellent communication skills (verbal and written) and attention to detail.

• Proven ability to manage multiple transactions and deadlines simultaneously.

• Tech-Savvy with strong technical proficiency in Google Workspace, CRM tools, and transaction management systems.

• Reliable, organized, and proactive mindset with a passion for creating structure and efficiency.

Preferred:

• Experience working within a Texas-based brokerage or familiarity with Texas real estate contracts.

• Prior experience working with a virtual staff.

• Real estate license (active or inactive) is a plus, but not required.

Compensation

• Competitive salary (based on experience).
• Health insurance reimbursement, PTO, and remote flexibility as needed.
• Company laptop and phone.

To Apply:Please submit your resume and a brief cover letter detailing your experience and interest through Indeed.

Job Type: Full-time

Pay: $50,000.00 - $53,000.00 per year

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Work Location: In person