Receptionist/Accounts Payable

Are you a highly organized and detail-oriented professional with a passion for providing exceptional administrative support? Our client, Medallion Energy Services, is seeking a dedicated Receptionist/Accounts Payable Specialist to be the welcoming face of our office and a key player in our financial operations.

In this dual-role position, you'll manage front-desk responsibilities, ensuring a positive experience for visitors and team members, while also playing a crucial role in our accounts payable processes. If you're looking for a challenging and rewarding opportunity to grow your career in a supportive and fast-paced environment, we’d love to hear from you!

Reception Duties

• Greet visitors and direct them to the appropriate personnel, maintaining a professional and welcoming atmosphere.
• Answer and direct phone calls, take messages, and manage general office email inquiries.
• Handle incoming and outgoing mail, courier services, and deliveries.
• Ensure the reception area is clean, organized, and well-stocked with necessary supplies.

Administrative Support

• Assist with document preparation, filing, and record-keeping.
• Provide support to various departments with administrative tasks, such as data entry and scheduling meetings.
• Manage office supplies, ensuring inventory is tracked and replenished when necessary.
• Organize and maintain physical and digital files in compliance with company policies.

Accounts Payable Assistance

• Review, verify, and process invoices for accuracy and proper authorization.
• Assist with preparing payments.
• Communicate with vendors to resolve discrepancies and respond to inquiries.
• Maintain organized records of Accounts Payable transactions and assist in monthly reporting.

Skills & Qualifications

• Experience: Previous experience in reception, administrative support, or accounts payable is a must.
• Technical Proficiency: Familiarity with accounting software (e.g., QuickBooks, Sage) and Microsoft Office Suite.
• Communication Skills: Strong verbal and written communication skills for engaging with clients, vendors, and team members.
• Organizational Skills: Excellent multitasking and time management abilities with a keen eye for detail.

Key Competencies

• Professionalism and Courtesy
• Attention to Detail
• Time Management and Prioritization
• Teamwork and Collaboration
• Confidentiality and Discretion

Pay range would be $21 - $25 per hour

Job Types: Full-time, Permanent

Pay: $21.00-$25.00 per hour

Benefits:

• Company events
• Dental care
• Employee assistance program
• Extended health care
• On-site parking
• Paid time off

Flexible language requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (required)

Language:

• English (required)

Work Location: In person