Receptionist/Administrator

Job Description

Irish Formations is Ireland's leading Company Formations Agencies and Virtual Office Provider. More information on Irish Formations can be found here: www.irishformations.ie We are a company formations agency, and also provide telephony services to our clients locally, nationally and internationally. We operate from two locations on the New Mallow Road in North Point Business Park and in North Valley Business Centre on the Old Mallow Road. We are looking for someone with a positive “can do” attitude who takes pride in their work and is willing to go the extra mile to ensure that our client’s needs are met.

Our clients are at the heart of our business and we consistently provide a high quality personal service.

The position of Administrative Assistant has arisen at our offices in North Point House, North Point Business Park, New Mallow Road, Cork. This position has an immediate start. Full training is provided for the successful candidate.

Responsibilities and Duties

• Answering the phones and screening calls
• Diary management and appointment setting
• Managing travel and accommodation requirements
• Organising couriers, post and parcels to customers
• Order administration & processing
• Stationery and supply order
• Database management
• Generate weekly and monthly sales reports for management
• Process receipts and bank payments
• Process post fulfillment
• Client Account Administration including Company Admin duties.
• Working closely with the Managing Director on Client Management.
• SEO & Online Marketing Duties
• Ad-Hoc duties as they arise

Qualifications and Skills

Ideally the candidate will have:

1-2 year minimum experience in an office administration role, ideally in the professional services environment. Ability to work on a variety of tasks concurrently, effectively, and to deadlines. Ability to prioritise important tasks and manage time effectively. Highly professional, well presented and a welcoming manner. Interpersonal skills to communicate optimally with telephone callers, visitors, and staff. Flexible and adaptable approach to work with a positive attitude. Communicate and work well with others and as part of a team. IT and telephone skills – call management, typing, strong excel, Microsoft word skills. Candidates should be fluent in English. Other language skills an advantage.

We provide a comfortable work environment with modern recently refurbished offices, dual monitor PC, free parking, and we close for Christmas until early January. No weekend work is required. The position is Monday to Friday 9am to 5.30pm with statutory breaks.

Job Types: Full-time, Contract
Contract length: 6 months

Benefits:

• On-site parking

Schedule:

• Monday to Friday

Education:

• Leaving Certificate (preferred)

Experience:

• Administrative Assistant: 1 year (preferred)
• data entry: 1 year (preferred)

Work Location: In person

Reference ID: IFCGA0124
Expected start date: 27/01/2025