Records And Archive Registrar

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Introduction:
About Us

Padua College is an independent Catholic Boys' Day School from Years 5-12 conducted by the Order of Franciscan Friars minor with an enrolment of over 1500 boys.

We are an enriching and nurturing educational community which offers young men the opportunity to discover and develop their individual talents and interests within a vibrant and caring Christian environment.

Description:
About the Role

The Records & Archive Registrar oversees the College’s information lifecycle - ensuring secure, accessible, and compliant management across digital and physical formats. The position plays a vital part in ensuring the College runs smoothly and responsibly.

Key Responsibilities / Duties:
Provide leadership on all College initiatives which involve the integration of records with other systems so that consistency of records management is applied across the College.
Work closely with key stakeholders to support change management efforts, fostering a collaborative approach to evolving records governance and institutional practices.
Develop and review the records management policies, procedures and associated electronic systems to ensure the reliability of storage (including access for its use in legal proceedings) in appropriate repositories.
Manage active and inactive records and authorise disposal of the records for the College so that access, security, preservation and disposal are appropriate.
Provide reports and undertake audits to ensure compliance with requirements that leads to improvements within the allocated budget.

To review the full Position Description click here, or alternatively, go to our 'Employment' page on our website.

Why work for us?

As a workplace, we are committed to a contemporary Catholic and faith filled environment to create a truly outstanding place to work where our staff feel valued and supported. We do this by providing:

• Inclusive and Flexible Environment: We value staff wellbeing and maintain an 'open door' policy to support it, including a range of wellbeing initiatives.
• Professional Development: We empower our staff with high-quality learning and career development opportunities through a rigorous professional learning program.
• Collaborative Culture: Work with a team of like-minded professionals dedicated to the holistic development of our students.
• Generous staff discount scheme.
• Employee Assistance Program.
• 12.75% superannuation contribution.
• Salary packaging options.

Skills and Experiences:
To be considered for this role, you should:
Hold, or is willing to undertake, a recognised tertiary qualification in Archives, Records Management, or a related field.
Eligible, or committed to becoming, a Professional Member of the Australian Society of Archivists.
Demonstrate a thorough understanding of archival and records management best practices, including ethical, legislative, and procedural standards.
Excellent interpersonal, written, and verbal communication skills to convey complex information clearly and persuasively, and to foster collaboration with internal and external stakeholders.

How to Apply

To apply, please submit your application online or through the Career's Portal. Your application should include:

• A cover letter addressing your suitability for the role
• An up-to-date version of your CV
• Any supporting documents you wish to include (e.g. right to work / qualifications etc.)

For any enquiries and more information about the role, please contact our HR team via employment@padua.qld.edu.au or on 07 3857 9999.

Candidates must submit their applications by 8am on Friday 15 August 2025.

Interviews may be conducted throughout the advertising period, and interested candidates are encouraged to apply early.

Padua College is committed to the safety of our students. Student protection is everyone’s responsibility. At the College all persons undertaking work for or on behalf of the College have a shared responsibility for contributing to the safety and protection of children. The appointment of a successful applicant will be subject to satisfactory employment screening and must have a sound understanding of, and commitment to, current child safety standards and a positive current Working with Children check.