Records Management Officer

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Description:
Job Type: Fulltime Fixed-Term (12 months)

Overview of role:
This role plays a critical part in managing the lifecycle of organisational records—both physical and digital—ensuring compliance, accessibility, and security across the business.

You’ll be responsible for maintaining accurate records systems, supporting digitisation initiatives, and helping drive continuous improvement in information governance practices.

What You’ll Be Doing

As our Records Management Officer, you’ll be accountable for:
Manage physical records including storage, cataloguing, transfer, and secure destruction
Support digitisation projects, ensuring accurate metadata and quality control
Assist with records system (RMS) implementation, testing, and user support
Provide timely file retrieval services and guidance to staff
Maintain compliance with legislative requirements (e.g. Public Records Act)
Contribute to records clean-up, governance initiatives, and audit readiness
Undertake manual handling tasks, including moving physical records and storage boxes within archives and storage areas

About you:
You’re organised, detail-focused, and enjoy working both independently and collaboratively. You bring:

Experience in records or information management (2–3+ years preferred)
Strong understanding of records lifecycle, retention schedules, and compliance
Familiarity with Records Management Systems and Microsoft 365
Excellent attention to detail and ability to manage competing priorities
Strong communication skills and a customer-focused mindset

Qualifications in Records/Information Management (or equivalent experience) will be highly regarded.Sound like you? We’d love to hear from you.

Learn more in the position description

Salary:
The salary and conditions for this position will be as per the Coliban Water Enterprise Agreement 2021 Band 2 $62,475 - $72,897 plus super superannuation salary range will be offered to the successful candidate commensurate with their skills and experience.

Enquiries:
For further information please contact Bidita Rezwana on 0431173635 or via email at bidita.rezwana@coliban.com.au

To apply, please submit your resume and cover letter by 2 April 2026.

Why join us?

At Coliban Water our people are on a mission to create a better life for our customers and communities – now and tomorrow.

We love what we do and our location in the centre of a region that takes in 49 towns from Trentham to Echuca.

Our commitment to inclusion means you’ll feel at home here no matter who you are, who you love, or what you stand for. As part of the team you receive a monthly accrued day off, time off over Christmas, the flexibility to shape your work to suit your lifestyle, and generous parental, carer and workplace study leave policies.

At Coliban Water we balance a small team rhythm with the reach and resources of one of the largest Victorian regional urban water corporations.

What are you waiting for? We’d love you to join us.

Applicants will need to successfully complete all core training requirements in the expected timeframes and may be required to undertake a Police Check, Working with Children Check, Pre-Employment Medicals or Psychometric testing where applicable. Applicants may also be required to produce evidence of their Right to Work in Australia.

We welcome applications from individuals of all abilities. We are committed to creating an accessible and inclusive workplace for everyone, including people with disabilities and diverse abilities. If you need any support during the application process or would like to discuss interview adjustments, please contact Bidita Rezwana.

Please indicate any adjustments (administrative, environmental, or procedural) you may need to effectively participate in the recruitment process and/or carry out the requirements of the role you are applying for.

Please note that applicants may be contacted prior to the closing date