Recruitment Administrator

Position Title: Recruitment Administrator

Reports to: Head of Talent Acquisition

Location: Arklow Office

Contract: 4 Month Fixed Term Contract

Hours: 40 Hours over 5 days

About Us:

Odyssey Social Care is the leading private provider of Children’s Residential services nationwide in Ireland. We have a commitment to innovation, excellence and positive impact on the lives of the most vulnerable children and young people. We strive to create supportive, safe and nurturing environments for the children and young people, our staff and management teams and ensure quality and compliance across all operations.

We are passionate about our focus on 3X10X strategy, in particular our authentic commitment to deliver our 10X Positive Impact.

Role Summary:

The Recruitment Administrator will play a key role in supporting the recruitment process for our children’s residential services. The successful candidate will be responsible for providing administrative support to the recruitment team, ensuring the smooth running of the recruitment process, and helping to attract and appoint high-quality candidates to join our team. This is a 4 month Fixed-term Contract

About The Role

Overview

As an important part of the Recruitment and Office Team your duties will be to:

• Support the onboarding process for new staff, including completing paperwork, arranging induction training, and ensuring that all necessary systems are up to date
• Accurately maintain recruitment databases and spreadsheets, including tracking applicant progress and updating records.
• Coordinate interviews, including scheduling and issuing relevant correspondence
• Provide recruitment metrics and reports to the recruitment team and senior management, including data on application numbers, interview ratios, and time-to-hire
• Process, record and update all Garda vetting Applications
• Request and obtain employee references
• Ensure all staff files are correct and up to date on an ongoing basis
• Scan and upload all incoming documents as required
• Prepare letters, contracts and documents as required
• Ensure all documents are processed, recorded and filed away in a timely matter
• Take responsibility for the creating and tracking of relief staff availability
• Manage all incoming and outgoing post
• Assist in the preparation of census / inspection forms
• Deal with all emails and phone queries in a professional and timely manner
• Process stationery orders for the office as required
• Efficiently co-ordinate the smooth running of the office
• Attend team meetings and produce subsequent minutes / actions
• Where applicable, meet & greet including organising appropriate hospitality
• Work Collaboratively to meet the business needs of both international departments at Odyssey Social Care and that of organisations within the Broadlake family business.

Required Education, Skills and Qualifications

• Previous experience in a recruitment administration role, preferably in a social care or residential setting
• Experience of working within a busy office environment
• Ability to work accurately and efficiently in a face-paced environment
• Proficient in Microsoft Office, including Word, Excel and Outlook
• Excellent administrative and organisational skills
• Ability to maintain confidentiality and handle sensitive information
• Strong communication and interpersonal skills
• Experience in successfully managing relationships with managers and all employees
• Understanding of recruitment principles, including equal opportunities, safeguarding, and data protection.
• Experience in international recruitment desireable but not required.

Required Competencies

• Positive can-do attitude
• Team player
• Excellent communicator
• Detail orientated
• Master of time management

#OCSCL

Required Criteria

Skills Needed

About The Company

• Mission: Provide a supportive, safe environment for children and young people in care

• Care Approach: Trauma-informed and multi-dimensional, including the Sanctuary Model, Positive Behaviour Support, Therapeutic Crisis Intervention, and the Saoirse Project.

Company Culture

Working for Odyssey Social Care involves being part of a team dedicated to supporting children and young people. Employees engage in trauma-informed care, emphasising safety, emotional well-being, and personal development.

Company Benefits

The benefits of working at Odyssey Social Care include opportunities for flexible shift patterns, professional development, a supportive work environment, and involvement in impactful, trauma-informed care. The company emphasises continuous learning and offers training in therapeutic practices to make a positive difference in children's and young people's lives.

For more details, visit Odyssey Social Care's About Us page.

Retirement plan and/or pension, Flexible schedule, Employee development programs, A diversity program, Cycle to work, Referral bonus, Company retreats, Life insurance, Employee Assistance Scheme, Social Opportunities, Culture of recognition, On the job learning, Long service awards

Salary

€31,000.00 per year