Recruitment Coordinator

Association for New Canadians is a non-profit, community-based organization dedicated to the provision of settlement and integration services for immigrants and refugees.

Job Title: Recruitment Coordinator

Location: St. John’s, NL

Position Type: 1 full-time position until March 31, 2027, with possibility of extension pending budget availability and satisfactory performance

Closing date: March 20, 2026

Reporting to the Senior Manager of Human Resources, the Recruitment Coordinator is responsible for developing and implementing effective recruitment strategies to attract and retain high-quality candidates aligned with organizational goals. It involves managing the full recruitment cycle - from drafting job descriptions and posting vacancies to screening, interviewing, and onboarding new hires. This position also focuses on maintaining accurate recruitment records, monitoring key performance indicators, and continuously improving processes for greater efficiency and effectiveness. Collaboration with hiring managers and internal stakeholders is key to understanding staffing needs, enhancing the candidate experience, and supporting seamless onboarding. Additionally, the role includes participating in job fairs and building strong relationships with candidates, employees, and external partners to promote the organization and strengthen its talent network.

Roles and Responsibilities:

• Develop and implement effective recruitment strategies to attract high-quality candidates, aligning with organizational goals
• Stay up to date with current recruiting methods, using a multi-channel approach to recruit both active and passive candidates
• Ensure all recruitment activities comply with employment laws, equity, diversity, and inclusion (EDI) principles, and organizational standards
• Identify issues affecting recruitment, implement improvements, and continuously enhance efficiency and effectiveness
• Review Hiring Request Forms and collaborate with hiring managers to understand job requirements and staffing needs
• Draft and update job descriptions, ensuring clarity and alignment with organizational requirements
• Post job listings on job boards, organizational websites, and other relevant channels
• Monitor incoming applications and maintain recruitment databases
• Conduct preliminary phone interviews and electronic screenings to identify qualified candidates
• Organize, schedule, and facilitate interviews
• Oversee the candidate journey from screening and interviewing to selection, offer negotiations, and onboarding
• Keep candidates informed and engaged throughout the recruitment process, providing timely feedback
• Ensure reference checks are completed and follow up on background check submissions
• Assist with onboarding by facilitating communication with internal stakeholders
• Maintain accurate records of candidates, interview data, and recruitment activity
• Update and maintain recruitment databases (including applicant tracking systems)
• Track key performance indicators (KPIs)
• Create employee files, ensuring proper documentation
• Complete recruitment and onboarding process for summer hires
• Prepare for and participate in virtual and on-site job fairs to promote opportunities and engage potential candidates
• Cultivate and maintain strong professional relationships with hiring managers, employees, candidates, and external stakeholders to foster a positive environment

Qualifications and Experience:

• Bachelor's degree in human resources or related field and/or equivalent experience with at least 2-4 years related experience required

• Excellent verbal and written communication skills

• Excellent interpersonal and client relations skills

• Exceptional organizational skills and attention to detail

• Understanding of human resource principles, practices and procedures

• Excellent time management skills with a proven ability to multitask and meet deadlines

• Ability to function well in a high-paced and at times stressful environment

• Proficient with Microsoft 365 and Google Workspace

• Experience working with any HRIS will be an asset

Conditions of Employment:

• Legal authorization to work in Canada

• Flexible to work outside of core hours (Monday-Friday, 9:00am - 5:00pm)

• Valid class 5 NL driver’s license and daily access to a personal vehicle is required

• Ability to travel is required

• Position is subject to a satisfactory Criminal Record Screening and Vulnerable Sector Check from the Royal Newfoundland Constabulary

How to Apply

Please upload a cover letter and resume in PDF form to https://associationfornewcanadians.bamboohr.com/careers/268

Association for New Canadians is committed to the advancement of Equity, Diversity and Inclusion. We believe that diversity in our team is a key pillar in the work we do and invite all candidates to discuss their specific skill sets and experience. We will work with qualified applicants to provide reasonable accommodation upon request to facilitate this recruitment process.

Visit us on-line at: www.ancnl.ca.