Repair Coordinator/Office Admin

This unique position will be a roughly 90/10 mix of roles as a Project Coordinator/Office Administrator for Antisubmarine Warfare (ASW) Receivers Repairs and Facility Security Officer (FSO) responsibility for the Victor, NY facility.

As a Project Coordinator/Office Administrator the candidate coordinates project activities and information to support project controls and reporting, such as monitoring completion of project tasks, monitoring costs against estimates, monthly updates on ETCs (Estimates to Completion), producing and maintaining project schedules for assigned projects and bids, and liaising between engineering and manufacturing groups and other business functions to ensure the smooth progress of projects. While also handling day-to-day administrative tasks, ensured efficient office operations, maintained a positive work atmosphere, and maintained organized records.

As Facility Security Office (FSO) the candidate will maintain/enhance the security posture inside the facility to Ultra employees and visitors by overseeing the system security program and policies for our accredited systems. Ultra Maritime Security Office will provide appropriate security program and policy training.

• Gathers program financial, schedule, and technical information to support simple to intermediate project controls and reporting.
• Monitors completion of project tasks through frequent communication with all members of the project team and supporting functions.
• Problem solves and negotiates priorities through manufacturing via attendance at production planning meetings and regular reviews.
• Prepares and maintains project plans, work breakdown structures and ETCs maximizing use of all available project management tools. These tasks would be accomplished mostly through Excel but might include exposure to MS Project.
• Prepares and maintains relevant business system information for contract execution.
• Welcome visitors, coordinate meetings, appointments and directing various administrative projects; plan in-house or off-site activities of the organization.

• Maintaining a working knowledge of systems functions, security policies, technical safeguards, and operational security measures.
• Assist in developing and implementing an effective system security education, training, and awareness program while commanding adequate resources.

• Associate's degree in accounting, Business, Finance, or a related field and two years of experience in business office functions, or an equivalent combination of education and experience.
• Proficient in the use of Microsoft Project or equivalent, and Microsoft Office.

• Basic understanding of DoD contracting methodologies.
• Basic understanding of program management techniques.
• Self-motivated, accepts authority and responsibility.
• Strong Organizational Abilities- disciplined, sets priorities, meets deadlines, handles multiple tasks and responsibilities.
• Possesses basic knowledge of CUI (ITAR/EAR) regulations.
• Possesses or has the capacity to be trained to understand, explain, interpret, and apply rules, regulations, directives, and procedures IAW applicable Security requirements.