Research Administrative Assistant

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The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community – UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

The opportunity:

The University of Manitoba is looking for a detail-oriented Research Administrative Assistant to support the day-to-day operations of the Research Accounting team.

Reporting to the Manager of Research and Special Fund Accounting, this position will assist with setting up research funds, processing related transactions, maintaining records, and handling payments. The role also involves regular communication with researchers, external funders, university staff, and other partners to ensure timely information exchange and receipt of funds.

The qualifications and experience we’re looking for:

• Completion of a formal training program in a related discipline from a recognized institution required.
• Systems training in a computerized financial records environment would be an asset.
• Minimum 2 years directly related accounting or administrative experience in an office environment where processing large volumes of information, maintaining files and communicating with staff is required. - Experience working in a complex, integrated computer and information system environment and a working knowledge of computer-produced data is required.
• Experience working in a customer-focus environment is required.
• Basic knowledge and understanding of accounting principles and practices is required.
• An acceptable equivalent combination of education and experience may be considered.
• Must be skilled in the use of a personal computer and desktop software Microsoft Office (Excel, Word, Outlook and Windows XP).
• Must have strong organizational skills with emphasis on completion and accuracy.
• Excellent interpersonal and telephone manners required.
• Basic knowledge of general office practices with the ability to organize and prioritize workloads.
• Ability to handle stress under pressure during peak periods required.
• Must have the ability to process high volumes of information with speed, accuracy and attention to detail in order to meet strict deadlines.
• The ability to communicate effectively with all levels of staff and public in a diplomatic, firm but tactful manner is required.
• Demonstrated ability to provide excellent customer service is required.
• Must be able to work with minimal supervision.
• Satisfactory work record, including satisfactory attendance and punctuality, is required.
• Knowledge of university policy and procedures would be an asset.
• Knowledge of Aurora Finance system would be an asset.

Why the University of Manitoba?

Along with being one of Manitoba’s top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

• Comprehensive group benefits and pension plan.
• Competitive vacation time.
• Employee and Family Assistance Program.
• A full spectrum of professional development opportunities.

Closing Date: July 4, 2025

Applications will only be accepted if you apply on UM Careers.

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

Job Type: Full-time

Pay: $39,348.40-$53,872.00 per year

Schedule:

• Monday to Friday

Work Location: In person

Expected start date: 2025-07-14