Research, Finance And Operations Administrator

About us

UCL is a diverse global community of world-class academics, students, industry links, external partners, and alumni. Our powerful collective of individuals and institutions work together to explore new possibilities. Academic excellence is demonstrated by our 30 Nobel laureates and our top ranking in the UK for research strength. We are a global university with 14,300 employees and over 150 nationalities represented in a student body of 43,800 students. Our main location in Central London has recently been augmented by a campus on the Queen Elizabeth Olympic Park.

The UCL Faculty of Engineering is the largest of its kind in the UK, ranked as the second most impactful engineering faculty in Europe and first for Research Strength in the Research Excellence Framework. Within Engineering, the UCL Department of Civil, Environmental & Geomatic Engineering is a multidisciplinary department renowned for innovation and excellence in research and teaching. We are ranked in the Top 50 worldwide for civil and structural engineering according to the 2021 QS World University and Subject rankings.

About the role

The Department of Civil, Environmental and Geomatic Engineering is looking for a Research, Finance and Operations Administrator to provide day to day financial administrative support to Senior Finance and Research Officers.

The postholder will be responsible for processing financial transactions within the department, promptly, accurately and in accordance with UCL’s Financial Regulations. They will also assist in the administering of data for research grant funding proposals, providing figures and statistics as requested.

Key responsibilities include:

Financial Systems (MyFinance & Axiom)
Financial Processing & Procurement
Research Grant & Funding Administration
General Finance Administration

About you

Applicants should be educated to Educated to Degree level or equivalent relevant qualification in finance or accountancy, or having acquired relevant experience in managing financial processes. They will have proven experience of providing efficient financial support in a complex organisation, including the experience of online financial systems.

A good knowledge of Excel, including the ability to understand and use numerical formulas, is required. The successful applicant will possess a high level of numeracy, with the ability to understand and interpret figures and statistics and undertake standard calculations. They should have knowledge of financial processes and regulations associated with general financial administration.

Applicants should show a commitment to customer focus and the need to provide an efficient, professional and effective service to the many users and contacts both internally at all levels of the organisation and externally.

This role is available for internal applicants as a secondment and for external applicants as a Fixed-Term until the 30/09/2025.


A job description and person specification can be accessed at the bottom of this page.
To apply for the vacancy please click on the ‘Apply Now’ button below.
If you have any queries regarding the vacancy or the application process, please contact j.melesko@ucl.ac.uk.


If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process, please contact the HR team at cege-hr@ucl.ac.uk .


We will consider applications to work on a part-time, flexible and job share basis wherever possible.


The UCL Ways of Working supports colleagues to be successful and happy at UCL through sharing expectations around how we work – please visit www.ucl.ac.uk/ways-of-working to find out more.

What we offer

Our commitment to Equality, Diversity and Inclusion

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.
We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce.
These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.
Our department is working towards an Athena SWAN award. We are committed to advancing gender equality within our department.


You can read more about our commitment to Equality, Diversity and Inclusion here : https://www.ucl.ac.uk/equality-diversity-inclusion/