Revenue Operations Specialist - Hubspot

Haiilo is a leading employee communications and engagement platform that empowers companies to foster a more connected, engaged, and aligned workforce. Our solutions enable businesses to streamline internal communications, enhance employee advocacy, and boost overall company culture. We make it easy for over 1000 organisations to share important information, measure engagement, and amplify employee voices.

In order to accelerate our growth, we are looking for a Revenue Operations Specialist with a focus on Marketing, Pre-Sales, and Sales, and proven experience in Hubspot & Salesforce operations, to join our high-performing global Revenue Operations team.

As Revenue Operations Specialist, you will drive growth while working closely together with other departments to develop and implement revenue processes. Do you enjoy scaling and optimizing the sales function of a fast-growing, international company? It is your chance to enter an already grown and successful company while being able to still leave your visible footprint.

We are hiring this role in our Helsinki office, operating on a hybrid work model. Applicants must have the right to work in the respective location, as we do not offer visa sponsorship at this time.

Who you are:

• At at least 2 years of experience in revenue, sales, or marketing operations, ideally in a SaaS company.
• Marketing & Sales Focus: This role is primarily focused on supporting our pre-sales & sales functions. You bring hands-on experience in enabling go-to-market teams, managing lead lifecycle processes, and driving campaign performance insights.
• Salesforce and HubSpot Expertise: You have strong hands-on experience with Salesforce — from managing data accuracy and optimizing processes to reporting and integrating with other marketing tools like HubSpot. You also have solid HubSpot skills, including campaign tracking, lead funnel management, and ensuring seamless data flow between the two systems.
• Your A-game: You have strong analytical and problem-solving skills, the ability to work independently while managing multiple projects simultaneously and a great attention to accuracy.
• Teamplayer: You are able to work collaboratively and effectively across different departments, stay composed under pressure and tackle challenges with positivity even in tough situations.
• Growth-Oriented and Adaptable: You embrace feedback, seek improvement, and adapt quickly to new tools, processes, and priorities while driving operational efficiency.
• Tech-Savvy: You are confident with new technologies, have a strong understanding of SaaS/tech tools, and are familiar with Salesforce, HubSpot, Gong, and other tools to optimize RevOps processes.

Your responsibilities:

• You work closely with marketing, BDR, sales, and finance teams to develop and implement revenue processes.
• You support marketing and pre-sales efforts by ensuring operational alignment, maintaining lead and campaign data, and improving visibility into funnel performance.
• You analyze, optimise, and maintain our Salesforce data and records to identify anomalies and resolve data quality issues.
• You collaborate with cross-functional teams to streamline revenue-related processes and ensure accurate and timely data flow across the funnel.
• You maintain and optimise Salesforce and HubSpot for marketing, BDR and sales operations, ensuring effective campaign tracking and seamless integrations.
• You develop and maintain documentation of revenue-related processes and systems, and contribute to forecasting and planning efforts.

What we offer:

‍Flexibility & Teamwork: We require you to work on-site at least 1 day/week, with Wednesdays as the designated in-office day. While Wednesday is the minimum, we recommend spending 2 (or more) days in the office each week.

Company Vibe: We value spending time together, so you’ll get to join regular team socials, themed afterworks (e.g. Pride Month, Cultural Awareness Month, etc.), in-person workshops, and our annual company week in Hamburg
• Growth: At Haiilo, we are passionate about personal and professional growth. Our leadership is dedicated to helping you improve every day, through individual and group workshop sessions, financial support for training, conferences, books, etc. and external learning resources (e.g. access to Blinkist)
• Time off: Depending on our location, we offer either 25 or 30 vacation days to take some well deserved time off. Plus all locations get 2 annual company-wide self-care days on top of the normal vacation days (because we love what we do, but we also love a healthy work-life balance!)
• Health & wellbeing: To promote physical and mental wellbeing, we not only offer health insurance for all locations and a discount for sport memberships but also access to Nilo.health. ’Cause healthy employees = happy employer!
• Sustainability: We only have one planet: We understand the importance of sustainability. We are a carbon neutral company, our merch is sustainable and we offer exclusive discounts for sustainable brands through FutureBens
• Diversity & Inclusion: We are committed to a diverse and inclusive environment. As an international and multicultural team with our different skills, ideas and experiences, we actively work to represent and promote diversity in the company