Scheduling Officer

• Join the dynamic and innovative Swinburne Student Administration team
• Fulltime, ongoing and fixed term positions at our Hawthorn campus
• HEW 5 salary + 17% super

About the Role
We are seeking a Scheduling Officer to join our team. In this role, you will work closely with school stakeholders and various professional departments to support scheduling operations. You will receive general direction from Scheduling Services Specialists and Coordinators, and play a key role in developing academic and exam timetables, as well as coordinating ad-hoc and event bookings.

The Scheduling Officer will assist with the planning and facilitation of invigilated exams, and will be responsible for scheduling space resources and facilities within the relevant system databases. This will be done in close collaboration with our business partners to ensure efficiency and accuracy.
As part of the Scheduling Services team, the successful candidate will be expected to work flexibly across the team to meet operational needs and contribute to a collaborative and responsive service environment.

There are two available positions, one fulltime ongoing role and one fulltime 6-month, fixed term position.

About You
To be suitable for this role you will need to have experience in the below key accountabilities:

• Demonstrated ability to work autonomously and as part of a team to meet deadlines and work under pressure
• Demonstrated ability to communicate effectively in person and in writing with academic, management and administrative staff, including the preparation of clear report
• Have a positive, pro-active and energetic manner when dealing with situations in environments which are sometimes high pressure, with the ability to retain a professional manner
• Strong customer focus and problem-solving skills

Further information about this role can be found in the attached position description.

Qualifications
A degree without subsequent relevant experience; or an equivalent combination of relevant experience and/or education/training in a related field

About Swinburne University of Technology
Swinburne’s strategy draws upon our understanding of future challenges. We choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research.

To Apply
Please submit your CV and cover letter addressing your suitability for this position.
To review the Position Description and to apply, please scroll down to the bottom of the page.

If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.

Please Note: Appointment to this position is subject to passing a Working with Children Check.

If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team on talentacquisition@swin.edu.au .

Applications Close: Sunday 20th July 2025, 11pm

Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work-life balance.

Diversity, Equity and Inclusion
Swinburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual-sector university, our vision is for people and technology working together to build a better world.
Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.

We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership.
We support applicants with disabilities. Adjustments can be requested at any time during the recruitment process. For Reasonable Adjustment requests, including accessible formats for the PD, application form or any other document, please contact at DCR@swin.edu.au or call +61 3 9214 3550.

Please note the above number and DCR email address are for disability or reasonable adjustments queries only. General enquires about the role can be sent to talentacquisition@swin.edu.au (general enquires will not be answered by phone).

Victoria’s Commitment to Action: Improving international student employment outcomes.
As a signatory to Victoria’s Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.

As a Circle Back Initiative Employer, we commit to responding to every applicant.
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