Secretary 7-E9, Executive Secretary E10 - Muskegon County

Job Description

The MDHHS mission is to provide opportunities, services, and programs that promote a healthy, safe, and stable environment for residents to be self-sufficient. We are committed to ensuring a diverse workforce and a work environment whereby all employees are treated with dignity, respect and fairness. For more information, please visit our MDHHS Diversity, Equity, and Inclusion Plan (Download PDF reader).

This position will be filled at the highest level the selected candidate qualifies.

Secretary 7-8
Duties in this position include but are not limited to: being aware of and having knowledge of the Director’s viewpoint in relation to sensitive and difficult situations and issues. Preparing and editing routine correspondence and reports; and taking meeting minutes. Assembles information from files, documents, newspapers, and other available resources for use by the Director, office staff, and others.
Position Description (Download PDF reader)

Secretary 9

Assist the County Director in the management of day-to-day activities. This involves coordinating county assignments and compiling information for response when meeting specific department deadlines. The person who holds this position must be aware and have knowledge of the Director’s viewpoint in relation to sensitive and difficult situations and issues. Schedules Director’s calendar of activities by making commitments for meetings and conferences. Prepares and edits reports, routine correspondence and reports, and prepares minutes of meetings. Assembles and summarizes information from files, documents, newspapers and other available resources for use by the Director, staff, and others. Gathers data for surveys or prepares research on special subjects or projects.

Assist the County Director in the management of day-to-day activities. This involves coordinating county assignments and compiling information for response when meeting specific department deadlines. The person who holds this position must be aware and have knowledge of the Director’s viewpoint in relation to sensitive and difficult situations and issues. Schedules Director’s calendar of activities by making commitments for meetings and conferences. Prepares and edits reports, routine correspondence and reports, and prepares minutes of meetings. Assembles and summarizes information from files, documents, newspapers and other available resources for use by the Director, staff, and others. Gathers data for surveys or prepares research on special subjects or projects.

Position Description (Download PDF reader)

• apply for this position online via NEOGOV; click on "Apply" in the job posting for instructions on submitting your electronic application. Hard copy applications are not accepted.
• relevant experience and/or education referred to in supplemental questions must be documented in resume, transcript and/or application to allow for accurate screening.
• attach a resume identifying specific experience and dates of employment. Dates of employment should include month and year and hours per week.
• attach a cover letter.
• if applicable, attach a copy of an official transcript(s). We accept scanned copies of official transcripts. We do not accept web-based, internet, or copies of unofficial transcripts. Official transcripts provide the name of the institution, confirmation that a degree was awarded and on what date, and the registrar's signature.
• attach a word document detailing your work experience in a fast-paced office setting and how you’ve organized your workload.

Required Education and Experience

Secretary 7-9:

Education
Educational level typically acquired through completion of high school.

Experience
Secretary 7
Two years of office experience involving administrative support practices, including one year equivalent to 6-level administrative support experience.

Secretary E8
Three years of office experience involving administrative support practices, including one year equivalent to experienced-level administrative support work or equivalent to a Secretary 7 or Legal Secretary 7.

Secretary 9
Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.

OR

Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.

Additional Requirements and Information

The physical location of this position is Muskegon County DHHS, 2700 Baker Street, Muskegon, MI 49442. Based on operational needs and within established limits, remote work and alternate or hybrid work schedule requests for this position may be considered.

• A secure work location that allows privacy and prevents distractions.
• A high-speed internet connection of at least 25 Mbps download and 5 Mbps upload.
• Suitable lighting, furniture, and utilities.

The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process; including, but not limited to, responses to application questions, and responses to interview questions or exercises.

Accommodations
If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator (Download PDF reader) for the agency that posted this position vacancy.