Secretary

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Overview
We are seeking a dedicated and organized Secretary to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing essential clerical support. This position requires proficiency in various office software, strong organizational skills, and the ability to manage multiple tasks efficiently. As a Secretary, you will be the first point of contact for clients and visitors, making your role vital to our professional image.

Responsibilities

• Manage and organize files, ensuring all documents are accurately filed and easily retrievable.
• Perform data entry tasks with precision, maintaining up-to-date records.
• Answer phone calls and manage phone systems, directing inquiries to the appropriate personnel.
• Provide clerical support including typing correspondence, reports, and other documents as needed.
• Proofread documents for accuracy and clarity before distribution.
• Assist with scheduling appointments and managing calendars for team members.
• Support the dental receptionist duties when required, including patient check-in and appointment management.
• Maintain an organized workspace to enhance productivity within the office environment.

Requirements

• Proficient in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent typing skills with attention to detail for data entry and document preparation.
• Previous experience in a clerical or administrative role is preferred but not mandatory.
• Familiarity with phone systems and basic office equipment is advantageous.
• Strong proofreading skills to ensure high-quality documentation.
• Ability to work independently as well as collaboratively within a team environment.

If you are a motivated individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity as a Secretary.

Job Type: Full-time

Pay: $17.91-$29.26 per hour

Benefits:

• Flexible schedule
• On-site parking
• Store discount

Flexible language requirement:

• French not required

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Language:

• Mandarin (preferred)

Work Location: In person