Senior Executive Assistant - Bdo Ireland

Description

• Demonstrate exceptional organizational and communication skills.
• Exhibit a proactive, ‘can-do’ attitude.
• Act as a Senior Executive Assistant while also managing and coordinating key project groups and Senior Level meetings.

Key Responsibilities

• Diary Management: Efficiently manage the calendar of the Managing Partner, scheduling meetings, appointments, and events with meticulous attention to detail.
• Correspondence Handling: Swiftly and efficiently filter and prioritize all incoming correspondence, ensuring critical communications are addressed promptly.
• Travel Coordination: Arrange and manage travel logistics for the Partner Group, including flights, accommodations, and itineraries.
• Communication Management: Draft, review, and send communications on behalf of the Managing Partner, maintaining a professional tone and ensuring accuracy.
• Meeting Coordination: Plan, prepare, and coordinate key leadership meetings, including agenda preparation, minute-taking, and follow-up on action items.
• Project Assistance: Assist in various projects as needed, driving the automation of processes and systems to enhance efficiency.
• Financial Liaison: Work closely with the finance team to ensure timely payment of invoices and reconciliation of credit card statements.
• Administrative Support: Provide comprehensive administrative and clerical support, including document management, filing, and office supply maintenance.
• Confidentiality: Handle sensitive information with the utmost discretion and always maintain a high level of confidentiality.
• Stakeholder Liaison: Act as a point of contact between the Managing Partner and internal/external stakeholders, fostering strong professional relationships.
• Event Planning: Assist in the planning and execution of company events, conferences, and team-building activities.
• Research and Reporting: Conduct research and prepare reports as needed, providing insights and recommendations to support decision-making.

Skills, Knowledge and Expertise

• Interpersonal and Organizational Skills: Exceptional interpersonal, organizational, and time management abilities.
• Communication Skills: Excellent written and verbal communication skills, with a professional and articulate manner.
• Experience: Minimum of 3 years' experience in a similar executive support role.
• Professionalism: Confident and articulate, capable of representing the company and interacting with clients and executive staff at the highest levels.
• Multitasking Ability: Proven ability to manage multiple tasks simultaneously, with outstanding attention to detail.
• Technical Proficiency: Strong IT skills, with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook.
• Problem-Solving: Strong problem-solving skills, with the ability to anticipate needs and take proactive steps to address them.
• Confidentiality: Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
• Adaptability: Flexibility to adapt to changing priorities and work effectively in a fast-paced environment.
• Initiative: High level of initiative and self-motivation, with a proactive approach to tasks and responsibilities.
• Team Collaboration: Ability to work collaboratively with team members across various departments, fostering a cooperative and supportive work environment.
• Attention to Detail: Meticulous attention to detail, ensuring accuracy and thoroughness in all tasks and communications.

Benefits

• Competitive salary
• Travel Green Allowance Voucher
• Employee referral scheme – “refer a friend”.
• Pension scheme

• Mini Health Assessments
• Digi Doc
• Group health schemes
• Life Assurance
• Cycle to Work scheme
• CSR, Sports and Social and Wellness Committees
• On site gym

• Career Progression
• BDO Learning & Development programme
• Coverage of professional subscription

• Together Anywhere Leave
• Annual Leave Purchase Scheme
• Adoptive Leave Increase

• Free breakfast every day
• State of the art office
• Central location
• On site café
• On site complementary barista

About BDO Ireland