Singapore - Operations Executive (Hub Ops)

Who we are?

At Inchcape Shipping Services, our vision is to have a connected world in which our customers trade successfully and make better decisions in every port, everywhere. We use technology and our global network to help our partners connect to a smoother, smarter ocean. Inchcape combines its worldwide infrastructure with local expertise through our global network of over 240 proprietary offices across 60 countries and a team of more than 2,500 committed professionals. Our diverse global customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors as well as naval, government, and intergovernmental organizations.

We have an ambitious growth mode,l and a career here is certainly going to be a rewarding one that will allow you to bring your skills & experience. We embrace change and are open to new thinking and pushing for positive change in our industry.

Business Need / Purpose of Role

Reporting to the Assistant Hub Manager, the Operations Executive will be part of the Operations Services Hub Team, being responsible for overseeing & coordinating principal’s vessel appointments (port calls) routed through the Service Centre.

Ensuring Principal & Vessel requirements are met, focusing on service delivery in order to meet all stakeholders’ requirements/expectations, internal/external KPIs, in line with the Standard Operating Procedures (SOP) and company policy

Duties and Responsibilities:

• Understand and comply with requirements as per Standard Operating Procedures (SOP) for service delivery of the hub
• Full utilization of the operating (ERP) IT system and tools available, and ensuring stakeholders use
• Perform daily operational requirements ensuring service delivery, in line with the SOP and KPIs/objectives/departmental strategy
• Ensure stakeholder cash management and cost optimization
• Monitor Group Email for message management for service delivery, including maintenance and upkeep of emails, files, and records.
• Coordinate vessel calls with local agents and stakeholders to optimize the port call without any delays or additional costs to the principal and/or company
• Monitor local agency performance and, where required, ensure service delivery standards against SLA, stakeholder KPI,s and requirements.
• Stakeholder engagement and relationship building
• Escalation of incidents/issues, risks/doubts, potential disruption/impact to business to any stakeholder, to the line manager/management, and assist with any assessments related to these
• Monitoring and compliance of KPIs, cost savings identification and recording, and data integrity maintenance
• Ensure compliance with the principal's requests, procedures and policies, working instructions, and contractual requirements
• Work on call (Duty – AOH), as required and/or on a rota basis
• The post holder will carry out any other duties as and when required, as requested by a line manager/management
• Adhere to all ISS processes, procedures, working instructions, and policies.
• Ensure 100% compliance with all legal requirements locally and globally
• Accountable for reporting all accidents, incidents, and near misses, whether the persons are injured or not
• Taking action within an area of accountability to ensure the HSSE of both the job holder and other persons who may be affected by acts carried out or failed to be carried out by the job holder while at work

Knowledge, Skills, and Abilities

• Prior knowledge of Maritime operations, Local law, and regulations.
• Communication skills to engage terminal representatives, principal, and/or vessels.
• Adept at Port and Immigration documentation
• Proficiency in basic computer skills, including MS Office and MS Outlook.
• Must be professional in conduct and practice, and also reliable, as each report is time-critical.
• Creative, responsive, and adaptive in a dynamic environment

Education/Experience:

• At least 1 year of working experience, preferably with a background in the Maritime / Shipping Industry, preferably Hub and/or Port Agency.
• At least GCE “O” Level with credit in English and Mathematics
• Diploma in Maritime Studies - Preferred

Why Inchcape Shipping Services?

We believe in building a diverse and high-performing workforce that works together to provide our customers with the exceptional service they deserve. To reach the highest standards, we depend on our people, their welfare, training, and expertise. We realize the value of our staff and know that your unique experiences, skills, and passions will help you to build a rich and rewarding career in our dynamic industry.

Our values are at the centre of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these:

Global Perspective - we connect the world and see the bigger picture.

The Power of People - we rely on the strength of local agent knowledge and relationships.

Progress - we adopt new thinking and push for positive change in our industry.

In return, we will offer you:

A diverse range of benefits, depending on your geographical location. Globally, as a minimum you will receive:

• A retirement savings plan
• Life assurance
• Holiday
• Healthcare
• Competitive salary
• Employee Assistance Programme
• Career development and progression opportunities
• Values Award celebration events

Plus, much more!

If you think that you have the right skills, knowledge, and attitude to join our team, then we invite you to apply by simply clicking at the top of this advert!

#ISSthebiggerpicture

Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation, depending on your geographical location.

Inchcape is an Equal Employment Opportunity Employer, and equality, diversity, and inclusion are at the centre of everything we do. We recognise that our customers, colleagues, contractors, and other partners are central to our success and that we work in a diverse society. We acknowledge not only our legal, but also our moral responsibility to ensure all groups have equality of opportunity.